January_2025
- Mike Romano
January 30, 2025
COMMIT #: 5115627
Bugs
Sales
Invoices
Update: Fixed rollup fee display issues on invoices with USSCI.
COMMIT #: ca9ccfc
Updates
Global Settings
Insurance (GWU-4721)
Updates: Added the backend allocation split between USSCI and 3STEP for when a customer pays for insurance.
Team Coverage (EVT)
90% of payment goes to USSCI (liability)
10% of payment goes to 3STEP (revenue)
Sports Fee Coverage (TMS, LGE)
85% of payment goes to USSCI (liability)
15% of payment goes to 3STEP (revenue)
Communication
Create Message (GWU-5502)
Previously: When selecting a program to add recipients from during the Create Message process, the suggested list only displayed 10 programs, leaving off other active programs.
Update: When selecting a program to add recipients from during the Create Message process, the suggested list will display up to 20 active programs.
January 28, 2025
COMMIT #: 359f2d8
Bugs
PF Pay / Access App
Invoices (GWU-5562)
Previously: Rollup invoices on PF Pay and the Access App were displaying incorrectly.
Update: Rollup invoices on PF Pay and the Access App are displaying correctly.
User
NCSA Opt-Ins (GWU-5479)
Previously: When a user opted-in to NCSA and PlayerFirst was unable to determine the right sport for the user, the lead was sent to NCSA with “esports” as the sport.
Update: When a user opts-in to NCSA and PlayerFirst is unable to determine the right sport for the user, the lead will not be sent to NCSA.
Updates
Sales
Shop (GWU-5539)
Previously: When editing products enabled for PF Pay, if the PF Pay Price field was left blank, the products would display as $0 on the PF Pay app.
Update: When editing products enabled for PF Pay, if the PF Pay Price field is left blank, it will default to be the same as the Price field.
PF Pay
Shop Categories (GWU-5418)
Updates:
On PF Pay’s left-hand side menu, only shop categories that have products within that program are displayed.
Display a PlayerFirst Icon next to each shop category.
Editable within the Shop Categories page.
Receipts (GWU-4275)
Update: Users now have the ability to receive their receipt via SMS text.
SMS text reads: “[site name]: Thank you for your purchase! View your admission details here: [URL]".
URL brings users to their invoice and QR codes (if applicable).
Users do not need to sign in to view.
January 27, 2025
COMMIT #: 3dc3690
Bugs
Site Settings
Fees (GWU-5288)
Previously: In some instances when Rollup Fees were turned on and back off, the rollup fee value would still be stored, causing incorrect pricing.
Update: When Rollup Fees are turned on and back off, the rollup fee value will be cleared.
Updates
Program
Registration Details (GWU-5461)
Updates:
When creating a new program, a Classing field is now shown for users to select.
If copying from a program with an invalid class, it this field will not populate.
When editing a program, a Classing field is now displayed in the Reporting tab.
January 24, 2025
COMMIT #: 9558704
Bugs
Sales
Shop (GWU-5559)
Previously: In some instances when composing an email and filtering by customers who have/have not purchased a product, the email would look like it was sent, but it wouldn’t go to any recipients except the ones who were manually CC’ed.
Update: In some instances when composing an email and filtering by customers who have/have not purchased a product, the email is sent to the corresponding recipients.
Updates
Global Settings
GL Accounts (GWU-5495)
Update: Created a separate GL for prorated admin fees.
Sales
Invoices (GWU-5411)
Update: When applying a concession to an invoice and Late Registration or Seasonal Registration is selected as the Method Sub-Type, a Maximum Concession Advised field will show. This is not a limit and is shown as a suggestion.
January 23, 2025
COMMIT #: 5a9f4a8
Updates
Global Settings
Brands (GWU-5486)
Update: An optional Region Affiliation field was added during the brand creation workflow.
Sales
A/R Report (GWU-5563)
Update: On the A/R Report page, a Program ID column was added to the Program Summary and Customer Summary tables.
January 22, 2025
COMMIT #: c780700
Bugs
Program
Registration Details (GWU-5548)
Update: When editing a program, PF Pay Start Date and PF Pay End Date fields will automatically show immediately after enabling PF Pay.
Sales
Shop (GWU-5548)
Previously: After editing a product and hitting Save, users would be returned to the Shop landing page.
Update: After editing a product and hitting Save, users will remain on the same page.
Front End
Receipts (GWU-5548)
Previously: QR codes and tickets were showing the Bill To name, not the Attendee Name.
Update: QR codes and tickets display the Attendee Name.
PF Pay
Receipts (GWU-5546)
Previously: Errors were occurring when attempting to send email receipts within PF Pay.
Update: Users can send email receipts within PF Pay to users without a PlayerFirst account.
Updates
Sales
Shop (GWU-5082)
Updates: On a product’s Item Details page…
A Sold on POS column was added that will show a green check mark if a product was purchased via a POS device.
A POS Device Name column was added which records the name of the device used to purchase each product in a POS transaction.
PF Pay
Transactions (GWU-5532)
Update: Cleaned up how 0% rollup invoices are displayed.
Front End
Receipts (GWU-5533)
Previously: When printing or viewing QR codes, the QR code was not being displayed when questions are not being asked.
Update: When printing or viewing QR codes, the QR code displays when questions are not asked.
January 21, 2025
COMMIT #: c06b1f2
Bugs
Sales
Invoices (GWU-5498)
Previously: Admin with the correct permissions were not able to delete product line items from an invoice.
Update: Admin with the correct permissions can delete product line items from an invoice.
Updates
Sales
Invoices (GWU-5426)
Update: Improved speed and invoices when viewing invoices.
January 20, 2025
COMMIT #: 18f9b24
Bugs
User
Users (GWU-5439)
Previously: When editing an adult profile and saving the changes, the saved address was removed from the profile. The address wasn’t deleted, but it did need to be manually added to the profile again.
Update: When editing an adult profile and saving the changes, the saved address is not removed from the profile.
Club App
Teams (GWU-5481)
Update: On the Club App, when selecting an athlete on a Team Roster, the parent contact information is shown.
January 17, 2025
COMMIT #: 70dd8ad
Bugs
Front End Registration
Billing Information (GWU-5387)
Previously: During the registration process, a user could enter a billing address without a State, and continue to the Payment Information page.
Update: During the registration process, a user is required to enter Address, City, State, and Zip when entering a billing address. They will not be able to proceed in the registration process until all required fields are entered.
Billing Information (GWU-5536)
Update: When entering billing information during the registration process, First Name, Last Name, Email, and Phone fields will be marked as Required.
Updates
User
Profile (GWU-5473)
Update: Added China, Sweden, Germany, and Spain, and their associated states to the Global States List.
January 16, 2025
COMMIT #: 3573c6c
Bugs
Schedule
Leagues & Tournaments (GWU-5122)
Previously: When copying a field on the Schedule Timeline, the Copy Field tool was not creating a new field directly underneath the original field.
Update: When copying a field on the Schedule Timeline, the Copy Field tool creates a new field directly underneath the original field.
Updates
Mobile
Admin Navigation (GWU-5402)
Update: Fixed the left admin navigation menu when on mobile.
Communication
Sponsors (GWU-5172)
Updates:
On the Sponsors page…
Added the ability to delete a sponsor using the Trashcan button.
Available for Root Admin only.
When adding or editing sponsors…
A Club App Header sponsor option was added.
This will take over the current Club App header space. If a brand does NOT have any sponsors, it will pull pictures from the Site Settings > Club App Pictures page.
Events App was replace with Access App everywhere it is shown.
Renamed Banner Ad to Schedule and Shop Insert under the Access App tab.
COMMIT #: 57c38e2
Bugs
Site Settings
Fees (GWU-5499)
Previously: When trying to add a Brand Override Service Fee to increase ascending fee rates, an error message was received.
Update: Admin can add a Brand Override Service Fee to increase ascending fee rates.
Updates
Program
Registration Details (GWU-5512)
Previously: The amount of programs shown on the Registration Details page was limited to 500.
Update: The amount of programs shown on the Registration Details page is limited to 2000.
Registration Details (GWU-5496)
Update: After Enabling PF Pay when editing a program, PF Pay Start Date and PF Pay End Date fields will display. This allows users to set PF Pay start and end dates that are not related to the start and end dates of the program.
Schedule
Leagues & Tournaments (GWU-5492)
Update: The PF Pay Code will be displayed and uneditable on the Edit Tournament page.
Sales
Shop (GWU-5221)
Updates:
Added a Sold on PF Pay column to shop tables.
Renamed the Sold on App column to Sold on Access.
Shop (GWU-5183)
Update: Added more Suggest Control capability for Global Product Questions.
Shop (GWU-5071, GWU-4905)
Updates:
On the Manage Categories page, users can manage which product questions are shown across the Web, Access, and PF Pay.
Global questions will show and apply to each product as set in the global settings.
Users cannot edit globally required questions.
Users can change optional or not visible questions to being required.
Edits will override global settings for that product (not the global settings).
Edits/additional questions will only apply to that product.
The answers to these questions will continue to be stored in the product details table.
Allow new questions to be created on the product level.
Text Field, Single-Select, Multi-Select, Confirmation Questions, Suggest Control
Only allow a maximum of 5 questions per product to be asked.
Shop (GWU-4907)
Updates: When creating or editing a product…
A For Sale on POS field was added.
Default to Yes for gate and parking products.
Default to No for all other products.
A POS Price field was added.
This field would trump the price setting when selling on PF Pay.
PF Pay
Add to Cart (GWU-5493)
Update: Improved speed when adding items to the cart in PF Pay.
Transactions (GWU-5135)
Update: When a refund is triggered on PF Pay, in addition to refunding on the invoice, the balance will also be prorated so the invoice is balanced.
January 15, 2025
COMMIT #: c12ec8c
Updates
Site Settings
Site Settings (GWU-5469)
Updates: The following changes were made to the Orders tab…
Accepted Payments has been changed to Accepted Payments from Customers.
This change allows anyone with payment receiving ability (ie: the Orders Admin role) to take any payment type, even if the customer cannot pay by it. (ie: ACH)
The ability to toggle which credit card brands are accepted has been removed.
User
Roles (GWU-5504)
Update: Financial updates on the Site Settings pages can only be made by Root Admin.
January 14, 2025
COMMIT #: 346cf2e
Updates
User
Roles (GWU-5468)
Updates:
Removed “Check” as a payment receipt option from all roles except the Create External Payments role.
Only allow for checks to be a scheduled payment if the user has the External Payment or Manual Invoicing roles.
Roles (GWU-5467)
Updates:
Deleting of fee line items cannot be done by any role except the Manual Invoice Creation role and the Admin role.
This includes the following line items:
Service Fees
Installment fees
Transaction/Handling Fees
Sales Tax
January 13, 2025
COMMIT #: 8889260
Bugs
Team
Team Reporting (GWU-5470)
Previously: In some instances, an error message was received when attempting to filter by certain programs on the Team Reporting page.
Update: Users can filter by programs on the Team Reporting page without receiving an error.
Team Reporting (GWU-5465)
Previously: On the Rosters tab of the Team Reporting page, the Sign Now link was missing each athlete’s UID number.
Update: On the Rosters tab of the Team Reporting page, the Sign Now link has each athlete’s UID number.
Updates
Backend
Class Finder (GWU-5487)
Update: On the Class Finder page, a Region column was added to the Program Finder table.
Program
Registration Details (GWU-5171)
Update: On the Division Details page, the ability to remove multiple teams/athletes from a program at the same time and edit the invoice was added.
Sales
Invoices
Updates: On all PDF invoices, the following was added:
At the top left of the invoice PDF, 3STEP Sports was added under the Brand Name.
In the footer of the invoice PDF, 3STEP Sports and the Woburn address was added.
January 9, 2025
COMMIT #: 7e05ebb
Updates
Sales
A/R Report (GWU-5471)
Update: On the A/R Report page, a Bad Debt column was added to the Customer Summary page. This column will indicate if the customer has recorded bad debt in the past 2 years.
A/R Report (GWU-5436)
Update: On the A/R Report page, Program Start and Program End columns were added to the Programs table.
Backend
Class Finder (GWU-5477)
Previously: On the Class Finder page, the Class Finder table was at the top of the page, followed by the Program Finder table underneath it.
Update: On the Class Finder page, the Program Finder table is now at the top of the page, followed by the Class Finder table underneath it.
January 7, 2025
COMMIT #: f8bc213
Updates
Sales
Revenue (GWU-5474)
Update: Account credit applications were removed from revenue adjustments.
January 6, 2025
COMMIT #: aa83af4
Updates
User
Profile (GWU-5472)
Update: Added Australia and the associated states to the Global States List.
COMMIT #: caf404f
Bugs
Program
Registration Details (GWU-5120)
Previously: Within the Divisions tab within a program, the select all checkbox only allowed the admin to select up to 100 visible divisions to view at a time.
Update: On the the Divisions tab within a program, a Show All Divisions button was added under the kebob button, which will allow admin to view 100+ divisions at a time.
Updates
Program
Registration Details (GWU-5014, GWU-5383)
Updates:
Improved speed and performance on the Program > Registration Details page.
Improved load time for the Program Map on program summary pages.
Improved speed and performance on the Program > Registration Details > Program Summary > Division Details page.
January 2, 2025
COMMIT #: ea14364
Bugs
Site Settings
Site Settings (GWU-5204)
Previously: For brands where the Athlete School, Graduation Year, and Recruiting Profile fields had been disabled in the Site Settings, the fields were still required for users during the registration process.
Update: For brands where the Athlete School, Graduation Year, and Recruiting Profile fields are disabled in the Site Settings, the fields will not be required for users during the registration process.
Updates
Program
Registration Details (GWU-5440)
Update: During the program creation process, the following updates have been made when the Registration Type is set to None…
Minimum Participation Days can be zero.
Fiscal Year field is not required.
Start/Stop Showing field is not required.
The program will automatically be approved if the user is Admin.
A division will not automatically be created.