How to Schedule Games for a Tournament/League

Note: Not all settings are absolute. Some settings are absolute, and the scheduler will not deviate from them. Other settings are enabled/disabled within a hierarchy, with the scheduler using that hierarchy to create a schedule that abides by that hierarchy as closely as possible. Absolute settings have an asterisk.

1. Sign in to a PlayerFirst website.

2. On the left navigation, click Schedule > Leagues & Tournaments.

3. Select a league or tournament.

4. Select Schedule Games from the sub navigation.

5. Restrict Flights to Their Preferred Fields*: Check this check box to make the scheduler restrict all games, belonging to teams in a flight, to their preferred fields. If the check box is unchecked, games will be assigned to any available field. This only applies to pool play games. Playoff games will not be restricted to their preferred fields.

6. Allow Coach Conflicts*: Check this check box to make the scheduler ignore coach conflicts. If the check box is unchecked, the scheduler will schedule games to avoid coach conflicts. A coach conflicts is an instance where the same coach has at least two games at the same time.

7. Start*: Choose date and time that the scheduler can schedule the earliest games. This setting works in conjunction with field availability. If this start time is earlier than a field’s availability, the field’s availability will limit the start of the earliest games. If the field’s availability is earlier than this start time, this start time will be the limit for the start of the earliest games.

8. End*: Choose date and time that the scheduler can schedule the latest games. This setting works in conjunction with field availability. If this end time is later than a field’s availability, the field’s availability will limit the end of the latest games. If the field’s availability is later than this start time, this start time will be the limit for the end of the latest games.

9. Fields*: Type the name(s) and select the field(s) the scheduler should be assigning games to. Flights that have preferred fields will be scheduled on to those fields, if the Restrict Flights to Their Preferred Fields check box has been checked.

   1. Click Select All Relevant Fields to automatically load all of the preferred fields assigned to flights in this tournament/league.

10. Game Days*: Choose the day(s) you want to scheduler to schedule games on. This setting is most applicable to leagues that occur over several weeks and have specific game days.

11. Flights*: Choose the flights/divisions you want to schedule. For larger events, it may be best to schedule a few flights/divisions at a time, as opposed to all flights/divisions at once.

12. Back to Back: Check this check box to make the scheduler avoid giving teams back to back games.

13. Click Preview.

14. Review the created games. Check the alert section to confirm that the scheduler performed within a reasonable amount of error. The scheduler is not perfect and may produce a schedule that is not immediately ready to publish.

15. Click Save Games.