How to Upload a Roster

Owned by Chris Gipson (Unlicensed)
Last updated: Sept 26, 2024 by Mike Romano
3 min read

 

How to add a Roster for Youth Athletes

  1. Sign in to a PlayerFirst website.

  2. In the sub navigation, click Teams.

  3. Find the team you want to add your roster to and click the Plus icon.

  4. Read the terms of the event and click Agree to Terms.

  5. There are 2 options for adding a roster:

    1. Option 1 - Start From Scratch

      1. Upload your roster by importing a CSV/ XLSX file.
        Note: The CSV/ XLSX file MUST be in the format listed. We recommend downloading and using this roster template.

      2. Manually add your rosters by typing in the required information.

    2. Option 2 - Copy Roster. If you have attended an event for this brand within the last 2 years, you can copy over an older team roster. Under the Copy Prior Team heading, find the roster you want to copy, and click Copy Players.

  6. Click + Add to Roster to add a single roster row or to upload a CSV/ XLSX import.

  7. Click Add Athlete Row to add a single roster row.
    --OR--

  8. Click Upload Roster to import a CSV/ XLSX.

  9. Each roster spot has a column for the following information. * is required.

    1. Athlete First Name*

    2. Athlete Last Name*

    3. Jersey #
      Note: Jersey Number can now be marked optional or required in the brand settings

    4. Athlete DOB

    5. HS Grad Year

    6. Parent/Guardian Email*

    7. Athlete Email

  10. Roster Reporting - Understanding the reporting columns on the roster.

    1. Rostered: Can toggle to indicate whether or not a player will be on the active roster.

    2. Existing: If you add a player with an existing PlayerFirst account, a check mark will show in this column and matched information for the athlete will populate along with their waiver status. The athlete’s parent will update any missing or incomplete details when they complete their waiver.

    3. Valid: Indicates if an athlete has completed their waiver and their birthdate/grad year is eligible for the division.

    4. Waiver: Indicates if an athlete’s waiver has been completed.

  11. Scroll to the Coaches section and assign a head coach.
    Note: You cannot save your roster without having a head coach assigned.

  12. Click Save.

  13. Roster is now saved but has NOT been submitted for the event.

  14. Notify Your Team’s Families: Click Select Recipients to send an email notifying selected athletes and their parents about waiver requirements, including a link to complete their waiver. For teams paying via Split Invoicing, you’ll also be able to send an invoice email to selected athletes and their families with a link to pay.

How to add a Roster for Adult Athletes

  1. Sign in to a PlayerFirst website.

  2. In the sub navigation, click Teams.

  3. Find the team you want to add your roster to and click the Plus icon.

  4. Read the terms of the event and click Agree to Terms.

  5. There are 2 options for adding a roster:

    1. Option 1 - Start From Scratch

      1. Upload your roster by importing a CSV/ XLSX file.
        Note: The CSV/ XLSX file MUST be in the format listed. We recommend downloading and using this roster template.

      2. Manually add your rosters by typing in the required information.

    2. Option 2 - Copy Roster. If you have attended an event for this brand within the last 2 years, you can copy over an older team roster. Under the Copy Prior Team heading, find the roster you want to copy, and click Copy Players.

  6. Click + Add to Roster to add a single roster row or to upload a CSV/ XLSX import.

  7. Click Add Athlete Row to add a single roster row.
    --OR--

  8. Click Upload Roster to import a CSV/ XLSX.

  9. Each roster spot has a column for the following information. * is required.

    1. Athlete First Name*

    2. Athlete Last Name*

    3. Jersey #
      Note: Jersey Number can now be marked optional or required in the brand settings

    4. Athlete DOB (Recommended)

    5. Athlete Email*

  10. Roster Reporting - Understanding the reporting columns on the roster.

    1. Rostered: Can toggle to indicate whether or not a player will be on the active roster.

    2. Existing: If you add a player with an existing PlayerFirst account, a check mark will show in this column and matched information for the athlete will populate along with their waiver status. The athlete’s parent will update any missing or incomplete details when they complete their waiver.

    3. Valid: Indicates if an athlete has completed their waiver and their birthdate/grad year is eligible for the division.

    4. Waiver: Indicates if an athlete’s waiver has been completed.

  11. Scroll to the Coaches section and assign a head coach.
    Note: You cannot save your roster without having a head coach assigned.

  12. Click Save.

  13. Roster is now saved but has NOT been submitted for the event.

  14. Notify Your Team’s Families: Click Select Recipients to send an email notifying selected athletes and their parents about waiver requirements, including a link to complete their waiver. For teams paying via Split Invoicing, you’ll also be able to send an invoice email to selected athletes and their families with a link to pay.

 

Â