Purpose: Understand best practices for using discounts, pro-rates and scholarships
Best Practices & Notes
Non-payment methods for lowering an invoice:
Discount
Pro-Rate
Scholarship
Description:
Discount: a deduction from the cost of registration
Pro-Rate: to reduce the total amount of an invoice due to a portion of a program being missed
Scholarship: financial aid or athletic scholarship to help pay for a program
Recommended Use:
Discount: usually relationship-related
Pro-Rate: participant only playing part of the program
Scholarship: giving money for financial need
Restrictions For Adjustments
There is a set max % off per program type set at the global level.
Max % can also be set at the brand level program type, which will override global-level settings.
Categories:
Pro-Rate
Discount + Scholarship
The pro-rate % operates independently of the discount + scholarship %. For example, a program type could have a 5% pro-rate max as well as a 5% discount + scholarship max.
Any user - except for a Root Admin - will be prevented from exceeding the max % off adjustment per program type when adding a discount, pro-rate or scholarship.
Ex: If a program is a [CLUB], their expected revenue is [$1M], and we have a limit of 2% for pro-rates, then transactions only allow up to $20,000 aggregated pro-rates.
A user must specify the line item that the discount, pro-rate or scholarship is allocated to before the adjustment is saved.
If a Root Admin overrides the violation, they will still receive a warning that they are exceeding budget.
Reporting will track % of allotted adjustments used - discount, pro-rate or scholarship.
Additional How Tos & Guides