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AUGUST 30, 2023

COMMIT #: bbf043c

UPDATES

Communication

  • SendGrid (GWU-3261)

    • Update: Improves our logging of errors in the email workflow to make undelivered messages and outages easier to troubleshoot.

Program

  • Registration Details/Edit Payment Plans (GWU-2983)

    • Previously: The icon to view a payment plan schedule and fees was (blue star) , and caused confusion when wanting to edit a payment plan.

    • Update: The icon to view a payment plan is now (blue star) to clearly identify that the page is to view the payment plan information, not to make edits.

BUGS

Communication

  • CKEditor (GWU-3266)

    • Previously: A bug existed that would not allow users to crop images when creating a template.

    • Update: Users are now able to crop images when creating a template.

  • Create Message (GWU-3239)

    • Previously: When creating a message, adding buttons and copy and pasting it within the email body would no longer allow access to the button settings for the buttons besides the most recently pasted button. This also resulted in only the last button in an email being clickable/linked to a URL.

    • Update: When pasting a button into the email, button settings are available for all buttons and subsequently all buttons are now clickable and linked to a URL.

Location

  • Edit Location (GWU-3094 & GWU-3095)

    • Previously: When adding an image or PDF to a location, neither the image preview or the PDF link would work.

    • Update: When adding an image or PDF to a location, the image or map link will preview to the right of the Upload Box.

Program

  • Registration Details/Division Details (GWU-3090)

    • Previously: When editing any of the columns for a row that has accented characters, a user is redirected to the Program > Registration Details page and is prompted with an HTML content warning.

    • Update: This has been updated to allow accented characters, and will no longer result in a warning page.

Sales

  • Invoices (GWU-3232)

    • Previously: If an invoice did not have an actual Due Date in the database, it would take the Created Date and use that value to display the Due Date on the invoice itself. However, the invoice would not have an actual Due date. This would impact the Minimum Payments process, considering that the invoice would never technically be past due.

    • Update: If an invoices doesn’t have a due date, the invoice creation date is now used as the due date in the database.

  • Invoices (GWU-2704)

    • Previously: The original order of operations that auto-reallocate used when allocating invoices performed poorly when reallocating invoices with multiple refunds.

    • Update: The order of operations that auto-reallocate uses when allocating invoices has been updated to better reallocate all invoices, including invoices with multiple refunds.

AUGUST 22-24, 2023

COMMIT #: a620929, 11a73e1, d48404d

NEW FEATURES

PlayerFirst Login Workflow Update 

  • Redesigned Login Workflow with a simplified Account Creation Process 

    • Multi-Factor Authentication (MFA) for Backend Users.  

      • Applies to all brands a user is associated with (MFA is by Brand) 

        • If utilizing the “Switch Brand” option, the user will remain logged in without needing to re-MFA. 

          • If a user then visits the brand that they had switched to using this feature when visiting the website, not logged-in, the user would not be required to MFA. 

        • If a user logs out and attempts to login to a brand website, they have not visited via Brand Switcher, MFA will be required. 

        • NOTE: MFA is good for 90 Days per brand authentication and will require Authentication once again after the 90 day mark. 

  • Supporting Articles

Payment Plan Installment Fees 

UPDATES

Communication

  • Communication (GWU-3183) 

    • Previously: Marketing Emails were prioritized to be sent out when in queue.  

    • Update: Transactional Emails now take priority over Marketing Emails when in send queue.  

Sales

  • Discount Codes (GWU-2001) 

    • Update: On Sales > Discount Codes, now when you select (blue star) in the Actions Column, you will be brought to a new page with a table of the following columns, 

      • First Name 

      • Last Name 

      • User 

      • Invoice ID 

      • From Item 

      • Amount (Discounted) 

      • Date Used 

      • Limit 

    • NOTE: This change will not work retroactively and will apply only to discount codes used post August 23rd, 2023.  

  • Invoices (GWU-3092) 

    • Previously: On “Pay Multiple Invoices > Pay Partial Balance” the steps were as follows, 

      • Confirm Invoices 

      • Payment Amount 

      • Payment Method 

      • Payment Allocations 

      • Payment Complete 

    • Update: “Pay Multiple Invoices > Pay Partial Balance” workflow, moving the payment method step after the payment allocation step because estimated fees can be off when 1+ invoice is fee exempt and 1+ invoice is NOT fee Exempt. Updated Workflow is as follows, 

      • Confirm Invoices 

      • Payment Amount 

      • Payment Allocations 

      • Payment Method 

      • Payment Complete 

    • This will ensure that transaction fees are displayed to the user correctly 

  • Lodging Sales/Hotel Admin Link (GWU-2072) 

    • Update: This page has been updated to allow manual entry of confirmation numbers (during reservation period) as well as Final Pickup Numbers (after reservation period).  

    • NOTE: The hotel confirmation page or “Hotel Admin Link” can be accessed from Lodging > Edit a Lodging Item > Occupancy Report (three dots in the top nav) 

BUGS

Dashboard 

  • A/R (GWU-3241) 

    • Previously: Collected Fees Over Time tile was not pulling data for “Handling” and displayed as $0 

    • Updated: “Handling” will now show the correct data when the data exists. 

Front-End

  • Teams/Roster Management (GWU-2978 & 2979) 

    • Previously: If a user elected to create a team roster by “Start from Scratch”, that decision was applied to all other teams when editing a new roster. In the case of creating a team by selecting “Copy Players” initially, even when that option was not selected for other teams, players would be copied over from a previously copied team. 

    • Updated: When selecting “Copy Players” or “Start from Scratch”, it will only apply to the team selected. 

  • Orders & Payments (GWU-2944) 

    • Previously: If the amount of an invoice was past due, the only option for minimum payment was the full amount due.  

    • Update: The minimum payment is now set to $1 for invoices with no payment due, as long as that partial payment is being made 7 days before another payment is scheduled.
      If there is a payment that is due within 7 days or past due, the minimum payment required will be equal to the payment amount that is due.

Programs

  • Registration Details/Advanced Filters (GWU-3079) 

    • Previously: The Start/End Date set at the program level would not take time zones into consideration, leaving programs out of the expected results. 

    • Update: When filtering by Start/End Date, it will return results, plus an added day both at the start and end dates to include those results originally not included due to the time zone. Ex. A Program starts January 2nd, 2023, and ends February 2nd, 2023, it would return results with the start/end date of January 1st, 2023, and February 3rd, 2023.  

Sales

  • Invoices (GWU-3177) 

    • Previously: The system would produce an alert pop-up, noting that it was unable to receive a negative payment for External ACH & External Credit Card.  

    • Updated: This has been updated to now allow a negative payment via External ACH & External Credit Card.  

  • Invoices (GWU-3087) 

    • Previously: When searching for invoices on the Sales > Invoice page with names containing a single character, it would not display any results.  

      • Ex. 3 Point 

    • Updated: This adds the ability to now search for invoices with a single character 

  • Lodging/Stay to Play (GWU-3176) 

    • Previously: The program field placeholder is not showing the Parenthesis to close the max programs that a user can search by.  

    • Updated: Program field placeholder is now showing the closed parenthesis.  

      • Example:  

        • Previously: Programs (Max 20  

        • Updated: Programs (Max 20) 

  • Lodging/Stay to Play (GWU-3137) 

    • Previously: When you filter to a program on this page and send a communication, and then filter to a new program, after sending the communication you will find the Program filter did not retain the value and revert to the initial retrieved value.  

    • Update: When sending a communication with a filtered program value, it will retain this value after sending communications.  

AUGUST 17, 2023

COMMIT #: 67b208d

BUGS

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  • A/R: Added Calendar Year Filter to Collected Fees over time tile. NOTE: This is a strict cut off of December 31st. Anything collected past 12/31, will belong to the following Calendar Year. (GWU-3153)

Program

  • Edit Program: This update fixes/refines how jerseys are rolled over. Essentially, if the program has the Rollover setting checked, the player’s jersey will be assigned using their last rostered jersey number. If the player is being added within the same Program(not Brand), the jersey number will not roll over. (GWU-2028)

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