MAY 30, 2023
COMMIT #: 5f018ca & 16d5360 & f99b890
UPDATES
Communication
Copy Emails: The copy email functionality in the May 23, 2023 release only applied to the “Messaging History” page. This functionality has now been applied to the “Messaging Schedule” page, as well. (GWU-2730)
General
Advanced Filter: The default filter icon has a blue graphic on a white background. When “Advanced Filter” is active, the icon colors will now appear inverted, with a white graphic on a blue background. When “Advanced Filter” is deactivated, the icon will return to the default color scheme of a blue graphic on a white background. (GWU-1479)
Exports: When exporting reports to Excel, numbers were being exported in text format instead of as numbers. This has been updated to export the numbers as numbers for a better user experience. (GWU-2158)
Sales
Invoices: When an Admin refunds an ACH payment before it has officially cleared, and then the ACH payment doesn’t clear, the brand ends up giving the family money. To prevent this, an Admin is unable to refund an ACH payment until that payment has officially cleared. (GWU-2552)
BUGS
Communication
SideCar: In some instances, a dropdown menu was appearing for a user to edit the layout of a message template instead of the SideCar. This has been corrected by removing these dropdown menus so all editing is done via SideCar. (GWU-2682)
Front End
Public Pages: Previously, a user was able to implement Ckeditor layout rows into the design of a program’s public pages. However, they were unable to edit the “Heading” value used in One Text Rows, Two Text Rows, etc. This has been corrected to allow a user to edit the “Heading” value used in One Text Rows, Two Text Rows, etc. (GWU-2710)
Program
Bulk Registration: If a user failed to complete a required question, then clicked “Next” and then provided an answer, the answer(s) provided after would not be saved. This has been corrected by a warning message that will direct the user to complete the required question before proceeding with registration. (GWU-2701)
Bulk Registration: A user can bypass required multi-select questions by selecting an answer and then deselecting the answer. This has been corrected by a warning message that will direct the user to complete the required question before proceeding with registration. (GWU-2666)
Registration Details: Previously, if a program was in a user’s cart but the user had not completed checkout, the athlete would be included in the count at Programs > Registration Details > Waitlist column. However, the Divisions grid at Programs > Divisions displayed the correct count. This has been corrected so items in a user’s cart will not be included in the waitlist count and both the Waitlist column count and Divisions grid count will match. (GWU-2644)
Sales
Invoices: When attempting to edit the allocation of an invoice with 50+ line items, the user is unable to access all line items as some are “cut off.” Additionally, the “Edit Allocation” button can not be clicked. This has been corrected to allow a user to now access all line items and to be able to click the “Edit Allocation” button. (GWU-2706)
Team
Team Management: Following the completion of a team registration, some teams were not appearing under the “Team Management” section. This has been corrected so that teams that complete registration will appear under the “Team Management” section. (GWU-2724)
MAY 24, 2023
COMMIT #: 59bf4ac
UPDATES
Communication
Create Message: Bulk email distribution strategy has been updated to improve the speed of sending large emails. The processing integration between PlayerFirst and SendGrid has also been updated to resolve prior timeout issues on large emails. (GWU-2207)
Front End
Teams: On the “Edit Roster” page, a user previously could duplicate a jersey number and save a roster even though an alert pop-up appeared. This has been updated so that after the alert pop-up stating a jersey number has been duplicated appears, the jersey number will reset to the former jersey number before it was edited by the user. For example, if an athlete was jersey #8 and the user changed them to jersey #10, but another athlete already had jersey #10, the alert pop-up would appear and the athlete would be reset to jersey #8. (GWU-2684)
Program
Athlete Check-In: All auto-suggest dropdown menus now have a minimum width of 300pm. The white space for each dropdown item has been removed, allowing text to wraparound onto new lines. (GWU-2707)
BUGS
Front End
Registration Options: Division options were displaying alerts and information inconsistently. This has been corrected to only display alerts on the left of the Division options. (GWU-2127)
Sales
Lodging: Attempts to copy a booking in TravelFirst were not saving correctly. The copied booking should contain all of the “Additional Attributes” from the original booking. This has been corrected so that a copied booking saves as expected with all of the “Additional Attributes” from the original booking. (GWU-2061)
Schedule
Leagues & Tournaments: When a user copied a Division and renamed it, the old name of the Division and the word “Copy” was displayed to the user. This has been corrected so that only the new name is visible to the user as the Division identifier. (GWU-1563)
MAY 23, 2023
COMMIT #: 514d160
UPDATES
Communication
Copy Emails: Previously when copying emails, a user needed to click “Next” multiple times to confirm their filters. Now, a user is able to compose an email with all of the previous filters pre-selected. (GWU-1962)
Front End
Athlete Profile: When a user attempts to “Upload Image” or “Upload Proof of Age” there is no indicator that the upload attempt was successful. This has been updated so that in both cases a user will see a visual indicator for a successful upload. (GWU-2692)
Roster Management: When adding a new roster for a team from scratch, the user is brought to a page where they are only able to input Player information. This has been updated to include Coach information, as well, so that now Coaches and Team Managers can edit this information without first having to add Player information. (GWU-2661)
General
Cart: Minor grammar updates for $0 fees. (GWU-2688)
Error Page: The text on the message a user sees was updated to read “An Error occurred on your previous request. If you were making an update, you may have to try again. We have recorded the error and will review and correct it as soon as possible.” (GWU-2618)
Program
Registration Details: A “Double Roster Athletes” line has been added above “Roster Submission” on the “Team Check-In” tab. This line reads “Allow Athletes to be double rostered within this event.” The tooltip states “Players in this program will not be flagged as double rostered when this checkbox is turned on.” This is the setting for the Program level and provides athletes an automatic exemption when double rostered. (GWU-2581)
Registration Details: A “Override Double Roster Athletes” drop-down menu has been added in the “Participants” section on the “Divisions” tab. The option to either “Allow” or “Not Allow” an override of the “Program Setting” is available. The tooltip states “Allow Athletes to be double rostered within this division/session. Players will not be flagged as double rostered when this is allowed.” This is the setting for the Division level and provides athletes and automatic exemption when double rostered. (GWU-2581)
BUGS
Front End
Registration: When a user attempted to add a Team Manager, but didn’t select a checkbox for an existing Team Manager, the user would be unable to proceed. When the user clicked “Continue” a warning message would appear stating that “A Team Manager is Required” even though the user was attempting to invite a new team manager, not an existing team manager. This has been corrected so that the user can invite a new Team Manager without having to select from an existing Team Manager and proceed as expected. (GWU-2660)
Rosters & Waivers: Athletes with a valid waiver are incorrectly being emailed when a Coach/Team Manager selects “Email All Players Without a Valid Waiver.” This has been corrected so that only athletes without a valid waiver will receive an email when a Coach/Team Manager makes this selection moving forward. (GWU-2694)
General
Editing Data: Depending upon user permissions, different user roles are able to view and/or edit data fields that are not visible to other user roles. For users without visibility to the hidden fields, attempting to save a form was resulting in an error being thrown. This has been corrected to allow all users to save data forms without an error being thrown, even if their user role does not have permission to view the hidden columns. (GWU-2667)
Program
Registration Details: If Program A was created with program-level custom questions and Program B was also created with program-level custom questions, making Program B an add-on option for Program A resulted in only Program A program-level custom questions being asked and recorded, but not Program B program-level custom questions. This has been corrected so that now both Program A and Program B program-level custom questions are asked and recorded in the scenario where Program B is offered as an add-on option for Program A. (GWU-1752)
Registration Details: When a user clicked “Now” to set the “Start Showing” or “Stop Showing” times for a program in the afternoon, it would incorrectly default to that time in the morning. For example, if the user clicked “Now” at 3pm, the time would incorrectly default to 3am. This has been corrected so that the accurate “Now” time is reflected, regardless of am or pm. (GWU-2232)
Sales
Invoices: The prepayment amount is not capped based on the amount owed on an invoice. For example, if $600 is owed for an invoice, a user is incorrectly able to apply a $700 prepayment. This has been corrected so that a user can NOT exceed the amount owed on an invoice when applying a prepayment. (GWU-2642)
MAY 15, 2023
COMMIT #: a79dbea
UPDATES
General
Text: Updated minor spelling and grammar errors on pages for both the Program and Communication sections. (GUW-2686)
Sales
Invoices: Multiple payments scheduled for the same day were displayed on different lines. This has been updated so the “Balance Payments” button will now merge multiple payments scheduled for the same day into one scheduled payment for that day. Additionally, any installment fees are displayed within the “Installment Fees Included” column. (GWU-2526)
Site Settings
Settings: On the “Orders” tab, a new address labeled “Scheduled Payment Summary Recipient” was added. This address will now be used as the recipient address for the Process Payment Plans Summary report. (GWU-2575)
MAY 11, 2023
COMMIT #: f4ca1b3
UPDATES
Front End
Athlete Profile: The tooltips for “Guidelines” and “Why We Need It” were changed from black text to blue text to more clearly denote the section is clickable. (GWU-2215)
Program
Inter-Brand Invoices: Admin could create inter-brand invoices and select the same brand as both the buyer and seller. This has been updated so when an Admin creates an inter-brand invoice on either the “Bulk Registration” or “Admin Program Registration” pages, selecting the same brand as both the buyer and seller will display a warning that reads “Did you mean to select [purchasing brand] as the buyer?” (GWU-2372)
Registration Details: A user could previously create a maximum of 10 divisions for a program. This has been updated to a maximum of 99 division for a program. (GWU-2657)
Sales
Invoices: The username of the user who removes a team/athlete from a program will now be automatically recorded in the “Change History” section. (GWU-2513)
Invoices: When a user initiates a refund a pop-up will now appear reminding them to make adjustments to the invoice before exiting the page. The pop-up reads “Warning. There is [$AMOUNTDUE] left on the invoice. Ensure all necessary adjustments are made before exiting the invoice.” (GWU-2589)
BUGS
Sales
Multiple Pages: When a user checked the “Select All” box and clicked “Filter” the pre-filled Brand name was remaining in the search box. This has been corrected so the pre-filled Brand name is removed from the search box, making it clearer to the user that all Brands have been chosen via “Select All.” This functionality applies to multiple pages within the Sales section, including Transaction Summary, Invoices, Account Credits, Transaction List, A/R Report, A/R Aging Summary and Payment Plan Status. (GWU-2004)
MAY 10, 2023
COMMIT #: a5bf3d8
UPDATES
Front End
Rosters: 3 digit jersey numbers are now permitted. Previously, if a user attempted to enter a 3 digit jersey number, it would automatically default to 99. Now, jersey numbers from 0-999 are available, including 00 and 000, and will save without defaulting to 99. (GWU-2436)
Program
Registration Details: The tooltip for Minimum Eligible High School Grad Year has been updated to read “the latest graduation year an athlete must belong to in order to be eligible to participate in this division/session.” The prior last sentence in the tooltip that read “this will stop any player registering/joining the roster IF the requirement is not met” has been removed. (GWU-2641)
Registration Details: The tooltip for Eligible Oldest Birthdate has been updated to read “set the oldest birthday an athlete is allowed to have in order to be eligible to participate in this division/session.” The prior last sentence in the tooltip that read “this will stop any player registering/joining the roster IF the requirement is not met” has been removed. (GWU-2641)
BUGS
Front End
Rosters: Coaches and Team Managers were unable to delete an athlete from the roster. This has been corrected to allow Coaches and Team Managers to delete an athlete from the roster. (GWU-2493)
Rosters: When a user changed a jersey number previously, the “Jersey” box would flash but would not save. This has been changed so that it both saves as expected and a “Saved” pop-up appears next to the “Jersey” box when a user changes a jersey number. If a user attempts to enter a duplicate jersey number, a “Not Saved” pop-up message will appear. (GWU-2493)
General:
Password Reset: When a user changes their password, the username was unintentionally being changed, as well, even when no edits had been made to it by the user. When a user reloaded or revisited the page, the username would now include some trailing numbers. For example, the username john.smith was being changed to john.smith-62, resulting in the user being unable to login to their account. This has been corrected so that a user can change their password without their username unintentionally being changed (GWU-2652)
Program
Registration Details: Required questions set at the “Division” level were not displaying when a user registered teams via Bulk Registration. This has been corrected to ask the user the required “Division” level questions when registering teams via Bulk Registration. (GWU-2236)
MAY 4, 2023
COMMIT #: 28e8749 & f211187
UPDATES
General
Exporting: The “Export to Excel” option was added across several sections, including Schedule > Leagues & Tournament, Location > Field Timeline, Communication > Messaging History and User > Surveys. (GWU-2260)
Sales
Invoices: If a single invoice has two insufficient funds (NSF) instances, the payment method will be unscheduled for any future payments on that invoice. (GWU-2587)
Team
Team Reporting: Rostered Athlete names are now clickable on the “Rosters” page and will pop out the profile/account box, similar to other pages where the name is clickable. (GWU-2330)
Team Reporting: The “Double Rostered” column has been changed from an alphanumeric response to a “Yes or No” response. (GWU-2329)
User
Profile Tags: The username column was previously static. The column has been updated to make the username clickable. When clicked, a pop out with profile information is now displayed. (GWU-1547)
BUGS
Communication
Create Message: When changing the “Sender Profile” from “System Message” to the name of the user, messages that were sending to “Additional Emails” were incorrectly ignoring the “Sender Profile” selection. This has been corrected so that messages being sent to “Additional Emails” will now observe the “Sender Profile” selection. (GWU-2092)
Create Message: When messaging users across multiple brands, the “Program Selection” filter does not work properly when selecting 20+ brands. This has been corrected so that the “Program Selection” filter now works properly when a user selects 20+ brands. (GWU-2639)
Program
Bulk Registration: When answering the required questions and clicking “Next” an error page was incorrectly appearing. This has been corrected so that a user can proceed through the required questions and click “Next” without being sent to an error page. (GWU-2664)
Registration Details: Non-Root Admin users were incorrectly able to move registrations across brands. This has been corrected to only allow Root Admin users to move registrations across brands. Non-Root Admin users will be limited to moving within the brand that they are currently on. (GWU-2601)
Registration Details: When attempting to add a Division an error page was being thrown. This has been corrected so that an operator can add a Division when creating a Program. (GWU-2616)
Registration Details: When setting the “Removed” filter to “No” records that were removed are still incorrectly being displayed. This has been corrected so that when setting the “Removed” filter to “No” only records that have NOT been removed will be displayed. (GWU-2624)