APRIL 26, 2023
COMMIT #: 544fa15 & a2b7f4a
UPDATES
Front End
Teams: The process for Coaches/Team Managers to change their team names after registering for an event was not clear. The process has been updated to include a pencil icon with the text “Team Info” when Coaches/Team Managers click the “Teams” tab when logged in on the front end. (GWU-2479)
Sales
Invoices: If a single invoice has two insufficient funds (NSF) instances, the payment method will be unscheduled for any future payments on that invoice.
Line Items By Date: Columns titled “GL Income Amount” and “3 Character Brand Code” were added for the Finance Team. (GWU-2598)
Transaction List: Columns titled “Purchasing Brand”, “Purchasing Sub-Brand”, “Purchasing Short Name” and “Purchasing Sport” were added for the Finance Team. (GWU-2599)
BUGS
Communications
Mass Messaging: When attempting to send a message across multiple brands, a user was unable to select programs from additional brands after making their initial program selection. This has been corrected to permit a user to filter by multiple programs across brands. (GWU-2602)
Front End
Prepayment: Users were unable to complete the prepayment process via the “Orders & Payments” tab. This has been corrected so that users are now able to make a prepayment via the “Orders & Payments” tab. (GWU-2620)
Program
Registration Details: Users were incorrectly permitted to checkout with program add-ons that had reached full capacity/had sold out. This has been corrected so that a program add-on that has reached full capacity/has sold out will display a message noting this to the user and will not allow them to checkout. (GWU-2600)
Sales
Invoices: Installment fees were incorrectly being counted as registrants (ex: only 3 athletes registered for a program, but the “Registrant” column showed 6 athletes because the 3 installment fees were being counted). This has been corrected so that only athletes are counted as registrants and the correct number is shown in the “Registrant” column. (GWU-2495)
Invoices: Check related fees were incorrectly causing a small section of invoices to show an “Amount Due Balance” even though each line item displayed a balance of $0. This has been corrected so that this small section of invoices is now reflecting $0 on “Amount Due Balance” and A/R Reporting is also now reflecting the correction. (GWU-2617)
Invoices: When using “Advanced Filters” the “Line Item” search was returning a time out error message. This has been corrected so that the “Line Item” search no longer returns a time out error for the user. (GWU-2632)
APRIL 21, 2023
COMMIT #: f5ca8de & 8323c61
UPDATES
Communication
Create Message: There is a 300 character limit for the “Subject” line when a user composes a message. Previously, if a user went over the 300 character limit, they would be taken to an error page. This has been updated to instead display a message alerting the user that the “Subject” line contains too many characters and the user is no longer redirected to an error page. (GWU-2531)
Program
Registration Details: The “Paid” column header has been updated to read “Paid - Cash.” The tooltip has also been updated to read “Total cash paid (excludes credits and adjustments).” (GWU-2465)
Sales
Discount Codes: If a limit was set for applying discount codes and the limit was hit, the discount code wouldn’t apply and warning message would show to the user on the generated invoice. This has been updated so that a warning message will appear on the generated invoice. (GWU-2538)
Invoices: The “Paid” column header has been updated to read “Paid - Total.” The tooltip has also been updated to read “Total paid on an invoice including credits and adjustments.” (GWU-2465)
Invoices: After a payment or adjustment was made on an invoice, an invoice/order email was automatically sent to the family. This has been updated with a checkbox that reads “Send Receipt Email.” The checkbox will be selected as a default, so if an email is not desired, the user will need to de-select the checkbox prior to clicking “Save Payment” or an invoice/order email will be sent to the family per the old behavior. (GWU-1946)
BUGS
Program
Bulk Registration: When a program has one or more program-level single selection questions, the “Multiline Edit” button was not displaying as expected when following the path of Program > Bulk Registration > Select Teams > Form Questions and Adjustments. This has been corrected so that the “Multiline Edit” button is now displayed in the Form Questions and Adjustments section when one or more program-level single selection questions are present. (GWU-2408)
Registration Details: Athlete positions for all sports were included on the “Details” tab export. This has been corrected so that only the positions for the sport assigned to that specific brand will display on the “Details” tab export. (GWU-2554)
Registration Details: When trying to view the “Program Summary” page, users were receiving an error message when attempting to click “Show Selected Divisions.” This has been corrected so that users can return results when clicking “Show Selected Divisions.” (GWU-2606)
Sales
Invoices: When searching for a last name with spaces (ex: Del Toro) the search was only looking for characters after the space (ex: Toro). This has been corrected so that the full last name is now looked for by the search logic. (GWU-2525)
APRIL 17, 2023
COMMIT #: bc04298
FEATURES
Check Fees: The “Pay by Check” option will now carry both a Transaction Fee and a Handling Fee. Both of these fees will show on an invoice as “Projected Fees” and will be visible internally to operators and externally to customers. “Projected Fees” will not show on the AR Report page. (GWU-2429)
Projected Fees: These fees include ACH Transaction Fee, Credit Card Transaction Fee, Check Transaction Fee and Check Handling Fee. Transaction fees will be assessed on a per installment basis and will apply to any invoice creation. (GWU-2432)
UPDATES
Communication
Club App: The character limit has been updated so that a user can not enter more than 290 characters on the chat subject line. (GWU-2583)
Create Message: Users are unable to edit the color scheme when creating a message template. This has been updated to allow some color options for a user when creating a message. (GWU-2356)
Sales
Invoices: ACH stop payments are considered permanent failures by the processor, so additional attempts to charge the ACH will result in continued failures. A note reading “Updated Payment Information Needed” has now been added to invoices to show that a notice was sent to the user to update their payment information. (GWU-2512)
User
User Roles: “Associated Program” was required for users with the “Marketing Communications Admin” user role when composing a message. This has been updated so that both the “Admin” and “Marketing Communications Admin” user roles allow the “Associated Program” field to be bypassed when composing a message. (GWU-2427)
BUGS
Program
Registration Details: Operators were able to incorrectly add a “Year” that was not between 2000 and 2099 (ex: 202). The allowable year range limits have been corrected so that a “Year” between 200 and 2099 must be entered. (GWU-2136)
APRIL 7, 2023
COMMIT #: c8ae1d4
UPDATES
Sales
Discount Codes: Previously, discount codes could only be setup by User, Program, or Product. This has been updated so discount codes can now also be setup by Product Category. (GWU-2488)
Discount Codes: The field “Apply After Item Count” has been added. This allows a user to set a quantity and then the discount code will apply after that item count. For example, if the item count is set to 2, everything from item 3 and on will get that discount, if eligible per the discount requirements. (GWU-2488)
Discount Codes: The ability to “Auto Apply” a discount code to a cart based on discount requirements has been added. For example, if the discount requirements are limited to a specific program and user, when that user add the program to their cart, the discount code will auto apply. (GWU-2488)
Team
Team Reporting: There was no indication of athletes being double rostered on the Rosters page. This has been updated to display a) nothing when an athlete is not double rostered b) a green checkmark when the athlete is double rostered, but approved - either by an exemption or a program setting allowing double rostering c) a red x when the athlete is double rostered, but not approved - either no exemption or a program setting that does not allow double rostering. (GWU-2336)
BUGS
Front End
Guardians & Contacts: When a user tried to create a new Guardian/Contact or edit an existing Guarding/Contact - and all fields were completed- a error message appeared saying “correct the errors below to continue.” This has been corrected so that a user may now create or edit Guardian/Contact without the error message appearing. (GWU-2535)
Program
Registration Details: When a user entered a Program Cost, left Division Cost blank and then entered $0 for Team Cost, the Team Cost was incorrectly overriding the Program Cost. This has been corrected so the Team Cost is only applied when an athlete is accepting their roster spot. (GWU-2508)
Sales
Invoices: Column headers were not in alignment with column details in the Payment Schedule And History table. This has been corrected so that all column headers and details are now in alignment in the table. (GWU-1834)
Invoices: When a user signed up for a payment plan, but then paid the invoice in full later that same day, scheduled payments were still displaying. This has been corrected so that once an invoice is paid in full, any future scheduled payments will no longer display. (GWU-2401)
Waitlist: This change corrects an issue where, when an athlete is waitlisted for a program, then removed from the waitlist and registered for the program, the maximum payment a parent/guardian can make is $0.01. After the once cent payment is complete, they are able to pay the remaining balance. Now, when a parent/guardian selects “pay in full” for the registration while accepting their roster spot, they are able to pay the full amount on the first attempt. (GWU-2507)
APRIL 3, 2023
COMMIT #: 3f43dae
FEATURES
Sales
Payment Plans: A setting has been added, per brand, to automatically run payment plans when turned on. The feature will run any day that there is a scheduled payment plan. (GWU-1599)
UPDATES
Communication
Create Message: Blue guided text has been added noting “each unique email address will only receive this message once, regardless of the number of times it may appear on this list.” (GWU-2414)
Team
Team Management: If an athlete was registered for a program and had accepted a spot on a team, but then they were removed from the program by an admin deleting the line item on the invoice, the athlete was treated as if they were double rostered. This has been updated with a filter to check if the invoice line item was deleted before auto-accepting a spot on the team. The athlete would now have an “undetermined” acceptance and an option to send a roster acceptance email would be available. (GWU-2000)
Sales
Payment Plan Status: Column added to flag any items that have been “Removed From Program” but still have a payment plan scheduled for that item. These items are not selectable on the Payment Plan Status page and will not be automatically processed. (GWU-2483)
BUGS
Communication
Data Tokens: Data Tokens - ex: [[Athlete_First_Name]] were appearing correctly in the body of a message, but not in the subject line of the message. This has been corrected so the Data Tokens work as expected in both the body and subject line of a message. (GWU-2476)
Location
Fields: Changes to existing field availability were not saving correctly. This has been corrected so that edits made to field reservations will now save as expected when clicking “Save Availability Changes.” Additionally, instances of field reservation dates incorrectly adjusting back a day when a user made a change has also been corrected. (GWU-2362)