August 29, 2024
COMMIT #: 646d3a7
Bugs
Sales
Invoices (GWU-4879)
Previously: When using Advanced Filters on the Invoices page, the Product Category filter was populating outdated categories to filter by.
Update: When using Advanced Filters on the Invoices page, the Product Category filter populates only the categories on the Shop Categories page.
Invoices (GWU-4785)
Previously: In some instances when creating an invoice, the Program to Link and Sub Account fields would show as blank after creating a line item and refreshing the page.
Update: The Program to Link and Sub Account fields remain filled out after creating a line item and refreshing the page.
Updates
Site Settings
Class Manager (GWU-4853)
Updates:
Added an expiration that can be used for Class Codes.
If a user attempts to save a program with an expired class code, users will receive an error message.
If the class code expiration date is before the program end date, users will receive an error message.
Front End
Messaging (GWU-4872)
Previously: Athletes who were not listed as both Accepted and Active, but were still assigned to a team, could be selected as a recipient by Coaches and Team Managers on the Front End Coach Messaging page.
Update: Athletes who are not listed as both Accepted and Active, but are still assigned to a team, can not be selected as a recipient by Coaches and Team Managers on the Front End Coach Messages tab.
August 26, 2024
COMMIT #: 6534fba
Bugs
Program
Add-ons (GWU-4875)
Previously: Add-on products that were set up to not be offered during registration, were still being offered during the registration process.
Update: Add-on products that are set up to not be offered during registration, do not show during the registration process.
COMMIT #: 572660f
Bugs
Program
Add-ons (GWU-4871)
Updates:
When creating an add-on, the Division field will become enabled after a Program is selected.
When creating an add-on, the Division field is limited to only allow for one division.
Updates
Program
Registration Details (GWU-4852)
Updates: On the Registration Totals page…
Revenue was changed to Invoiced.
Projected Cash was changed to Revenue.
Sales
Invoices (GWU-4804)
Updates: Removed Gift Certificate as an option when receiving a payment on an invoice.
August 23, 2024
COMMIT #: 6071ad0
Updates
Front End
Add-ons (GWU-4829)
Updates:
Add-on products can be made available during the Roster/Waiver process, when a user is signing a waiver.
On the coach’s Rosters & Waivers page, reporting was added to track add-on purchases.
Simple Sign Waiver (GWU-4451)
Updates: Workflow of the Simple Sign Waiver was updated.
Users will fill out Program, Athlete First Name, Athlete Last Name, Athlete DOB, and Guardian Email first, and if a profile and a valid waiver is found, the user will be auto-rostered to the program they selected. If a profile and valid waiver isn’t found, the user will continue filling out the waiver.
Program
Add-ons (GWU-4783)
Updates:
When editing a program, the Add-ons tab will display all existing add-ons in a table.
When adding a new add-on, users have the option to Show During Registration or Show During Waivers.
On the Rosters tab on the Team Reporting page, a column was added to the Roster table to indicate if required products were purchased for each registrant.
COMMIT #: d0d602b
Bugs
Front End
Orders & Payments (GWU-4864)
Previously: Customers were receiving a Runtime Error when trying to make a payment on the Orders & Payments page.
Update: Customers are no longer receiving a Runtime Error when making a payment on the Orders & Payments page.
August 22, 2024
COMMIT #: 64b6c6e
Bugs
Front End
Profile Creation/Profile Updates (GWU-4740)
Previously: During profile creation and when updating a profile, the Cell Phone, Alternate Phone 1, and Alternate Phone 2 fields were not being validated to ensure the correct number of digits were entered.
Update: During profile creation and when updating a profile, all phone number fields are validated to ensure the correct number of digits is entered.
Roster Management (GWU-4497)
Previously: Coaches and Team Managers were able to change allocation amounts for split invoices after they were already paid in full, leading to overpayments.
Update:
Coaches and Team Managers can no longer change allocations on split invoices after the invoice is paid in full.
After a Coach or Team Manager makes a partial payment on a split invoice, allocations are automatically set to $0, and need to be updated again by the Coach or Team Manager.
Sales
AR Report (GWU-4784)
Previously: Filtering by Program on the AR Report page resulted in no information populating within the tables.
Update: Filtering by Program on the AR Report page results in the correct information populating within the tables.
Updates
Program
Registration Details (GWU-4837)
Updates:
The Controller Report now reverses the revenue for a program based on the creation of account credits.
The Net Cash Proceeds column was changed to Net Revenue.
Net Revenue is now calculated as total invoiced less bad debt, inter-brand, credit to account, discounts, scholarships, and prorates.
August 21, 2024
COMMIT #: 4ce79cd
Bugs
Front End
Login (GWU-4858)
Update: Cleaned up login display on the front end.
Communication
Messaging Schedule (GWU-4856)
Previously: In some instances, changing a message's Scheduled Date or Scheduled Time would save incorrectly on the Messaging Schedule page.
Update: Changing a message’s Scheduled Date or Scheduled Time will save correctly on the Messaging Schedule page.
COMMIT #: fd68709
Bugs
Sales
Invoices (GWU-4459)
Updates: When users pay with an ACH, the ability to refund will not be available until 10 days after payment and the bank clears the payment.
August 19, 2024
COMMIT #: 9e943e8
Bugs
Communication
Create Message (GWU-4839)
Previously: In some instances, admin would timeout before getting to the Compose page.
Update: Admin are able to get to the Compose page when creating or copying a message.
Create Message (GWU-4641)
Previously: After using the search tool to find specific Profile Tags, admin lost the ability to click Next.
Update: After using the search tool to find specific Profile Tags, admin can click Next to continue to create their message.
Team
Team Management (GWU-4813)
Update: On the Roster Management page, the Team(s) filter dropdown does not show the Program Name and Division Name, just the Team Name.
Team Reporting (GWU-4812)
Update: Fixed filtering bugs on the Team Reporting page.
COMMIT #: 60ed556
Updates
Program
Servicer Reports (GWU-4838)
Updates:
On the Servicer Reports page, a Contacts tab was added to the sub navigation.
Team Contacts were removed from the Players table, and added to the Contacts table.
August 16, 2024
COMMIT #: ab1d24f
Bugs
Staff Schedule
Validate/Edit (GWU-4818)
Previously: In some instances, admin were unable to approve the hours of coaches on the Validate/Edit page.
Update: Admin can approve the hours of coaches on the Validate/Edit page.
Updates
Site Settings
Class Manager (GWU-4822)
Update: Added Active Programs and Past Programs columns to the Class Management table.
August 15, 2024
COMMIT #: 570499f
Updates
Sales
Subscriptions (GWU-4808)
Update: When a subscription is canceled, both admin and users will receive an email notifying them of the cancellation.
Site Settings
AES (GWU-4611)
Updates:
AES Club IDs have already been added to each 3STEP brand’s Site Settings.
An Interbrand payment will be automatically applied to an invoice when it is created if the team coming in matches any AES Club ID within the 3STEP ecosystem.
Program
Registration Details (GWU-4726)
Updates: AES Invoices Due Days Before Event program setting was added to control an invoices due date.
August 14, 2024
COMMIT #: b5bf42d
Bugs
Sales
Invoices (GWU-4799)
Previously: When creating a manual invoice, admin of a brand were able to see programs from other brands when adding a Program to Link.
Update: When creating a manual invoice, admin can only access the program list of the brand they are on, unless they are on a 3STEP Parent Brand or TravelFirst.
Invoices (GWU-4778)
Previously: When making a payment on the backend for a non-rollup invoice, transaction fees were charged and not allocated properly to the associated line item.
Update: When making a payment on the backend for a non-rollup invoice, transaction fees are correctly allocated to the transaction fee line item.
Updates
Sales
Invoices (GWU-4750)
Updates: When creating a manual invoice, the following was added to the Program to Link dropdown display…
For all brands:
Program ID is listed after the Program Name (ie: Pipe City Lacrosse Festival (1234))
For the 3STEP Sports brand:
Brand Name is listed before Program Name and Program ID is listed after (ie: Lacrosse America: Pipe City Lacrosse Festival (1234))
August 13, 2024
COMMIT #: b8c2889
Updates
Program
Registration Details (GWU-4819)
Update: On the Details tab, the Name column on the Players table was replaced with First Name and Last Name columns.
August 12, 2024
COMMIT #: af04e10
Bugs
Front End
Split Invoices (GWU-4654)
Update: The Copy Payment Link URL was updated to send users to the Invoices & Payments page on the Front End.
Communication
Create Message (GWU-4301)
Previously:
When creating a message, enabling the Include Username checkbox would result in the message not being delivered to the user’s inbox on the PF Club App.
Private messages were not showing on the PF Club App.
Update: All messaging shows within a user’s inbox on the PF Club App.
Updates
Program
Program Summary (GWU-4758, GWU-4754, GWU-4256)
Updates:
Added a new Program Summary tab that includes a Program Checklist, Financial Summary tables, and Reporting tables.
Reduced the Divisions tab to only show the Divisions table.
Combined the Status and Details tabs to create a more robust and functional Teams/Players table.
Site Settings
Site Settings (GWU-4431)
Previously: On the Orders page, brands could not differentiate between who would receive program confirmation emails and product confirmation emails.
Update:
The email setting fields on the Orders page have been updated to the following…
Program Registration Email Confirmation To
This email address will receive an email anytime a program is registered for.
Product Registration Email Confirmation To
This email address will receive an email anytime a product is registered for.
Post-Registration Payment Email Confirmation To
This email address will receive an email every time a payment is made. This includes payments made on the backend and front end, for both new and scheduled payments. This does not include payments made during registration.
Scheduled Payment Summary Recipients
This email address will receive an email with an EOD report on scheduled payments.
If an email setting field is left blank, no email will be sent to anyone.
August 9, 2024
COMMIT #: d4b1798
Bugs
Program
Waiver Completion (GWU-4667)
Previously: In some instances, filtering using a program name on the Waiver Completion page would incorrectly result in no records being displayed.
Update: Filtering using a program name on the Waiver Completion page will display the associated records.
Updates
Team
Team Reporting (GWU-4646)
Update: A Select Roster Status button group was added when sending communication on the Coaches & Managers tab. Admin can now choose to send a message to Coaches & Team Managers regardless of roster status (All Roster Statuses) or just those who have not yet started creating their rosters (Rosters Not Started).
Program
Servicer Reports (GWU-4624)
Update:
On the Servicer Reports page, an All Brands option when filtering was added.
Updated LiveBarn API sending parameters.
Site Settings
Sports (GWU-4160)
Update: When editing Penalties for a specific sport, admin must indicate whether a timer is needed when a penalty occurs during a game.
August 8, 2024
COMMIT #: 8071c93
Bugs
Sales
Invoice Details (GWU-4782)
Previously: Admin could not use a “minus sign” to apply a negative concession within the allocation modal.
Update: Admin can use a “minus sign” to apply a negative concession within the allocation modal.
Updates
Backend
Multiple Pages (GWU-4781, GWU-4772, GWU-4550, GWU-4547, GWU-4362)
Update: Added program year to the program name on several pages within PlayerFirst.
Sales
Revenue Report (GWU-4792)
Update: On the Revenue Report page, a Credits column was added to the Account Credit Liabilities table and the Payment table.
Revenue Report (GWU-4787)
Update: On the Revenue Report page, a Vendor Sub-Brand column was added to the Interbrand Expenses table.
Revenue Report (GWU-4786)
Update: On the Revenue Report page, a Backdated Interbrand Expense table was added.
Revenue Report (GWU-4749)
Update: On the Revenue Report page, Quantity Change and Tryouts columns were added to the Invoices and Credits table.
August 5, 2024
COMMIT #: 7704347
Updates
Staff Schedule
Payroll Summary (GWU-4763)
Updates:
Program Name and Program ID columns were added to the Summary table.
On the Summary table, hours are grouped by Pay Period and by Program.
August 2, 2024
COMMIT #: 99ea48a
Bugs
Front End
Split Invoices (GWU-4659)
Previously: When splitting an invoice, the Reset Split button used the Original Team Cost to reset the split, not Total to Split.
Update: When splitting an invoice, the Reset Split button uses the Total to Split to reset the split.
Updates
Sales
Manual Invoice Creation (GWU-4649)
Updates:
When creating a manual invoice, Account Types are listed in alphabetical order and can be searched by Admin.
Updated Shop Categories and Options.
The Account Type will list the Revenue GL and the description when the invoice line item is expanded.
Site Settings > Site Settings > Global > Shop Categories
Added a new Category Management page to designate manual invoice creation options that can be edited by Root Admin.
Program
Register (GWU-4066)
Update: Required questions are now included in the waiver signing process that the customer completes after being registered by an Admin.
August 2, 2024
COMMIT #: 6d3e3b0
Bugs
Program
AES (GWU-4767)
Update: Allow users to select and filter by more than one brand on the AES Status page.
Updates
Sales
Invoices (GWU-4440)
Previously: When a payment was applied to an invoice, the user could not choose what items the payment applied to. It would apply evenly to every invoice item.
Update: When a payment is applied, an allocation module will automatically distribute the payment evenly across all invoice items, or, allow users to distribute payment to different invoice items .
Communication
Sponsorship (GWU-4410)
Update: The following ad space options were added when creating or editing a sponsor:
Website: Homepage banner
Email: Bottom banner
Mobile: Club and Event App