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JUNE 14, 2023

COMMIT #: 209fd71 & 97d192a

UPDATES

  • General

    • Checkout: Previously, when collecting a non-refundable deposit, the “Due at Checkout” field shows as “Nothing.” This has been updated so the “Due at Checkout” field now shows as $0.00. (GWU-2071)

  • Program

    • Registration Details: Two new buttons have been added to the “Actions” column for EVT and LGE activity types. The first button links to a Tournament’s “Events App” page. The second button links to a Tournament’s “Leagues & Tournaments” page. In both cases, if the page doesn’t exist, the link will instead take the user to Schedule > Leagues & Tournaments > Add Tournament. (GWU-2590)

  • User

    • Recruiting: The “Recruiting Book” has been updated to only include positions from the sport of the brand being viewed. For example, if an athlete played both “forward” in Soccer and “midfield” in Lacrosse, and the “Recruiting Book” was for the Lacrosse brand, only the “midfield” position would appear for the athlete. (GWU-2875)

    • Users: When attempting to copy and paste a phone number into split fields, the phone number will now split correctly into each field. For a phone number that has the “1” before the area code, the “1” will automatically be dropped. For a phone number that is > 10 digits, but that does not start with one, the digit 11 and beyond will be dropped (ex: 2138471234567 would paste as 847-123-4567 and the 213 would be dropped). (GWU-2859)

BUGS

  • Program

    • Registration Details: Responses to questions provided by the user were not populating on the “Details” page, but were being saved. This has been corrected to question response now populate on the “Details” page. (GWU-2754)

    • Registration Details: A conflict between filtering and sorting incorrectly caused not all of the “Details” page results to display. This conflict has been resolved, with filtering occurring before sorting, so now all of the “Details” page results display correctly. (GWU-2858)

  • Schedule

    • Field Timeline: Time zone issues were resolved for the “Field Timeline.” (GWU-2860)

JUNE 12, 2023

COMMIT #: Bfe0351 & 0f221c3

UPDATES

  • Program

    • Registration Details: Programs will now have both a “Tryout Goal” and a “Tryout Financial Target Goal.” These goals can be set at both the Program and Division levels. The Division level will override any goals set at the Program level. (GWU-2204)

    • Registration Details: The “Short Name” field has been updated to a typeahead selection of PBCS budget options. (GWU-2633)

  • Schedule

    • Add to Schedule: The “Team Limit” has been updated to 100 from 10 when scheduling multiple teams for a “Practice” or “Other.” (GWU-2655)

  • Travel

    • Export: “Start Date” and “End Date” now appear as “Lodging Start Date” and “Lodging End Date.” (GWU-1432)

    • Reporting: Updated “Occupancy Report” page to sort alphabetically by last name. Additionally, first and last name are now split into two different columns. (GWU-2068)

    • Room Block: Updated text for the automatic “Room Block” creation email. (GWU-2214)

BUGS

  • Communication

    • Copy Message: When copying a message, the recipient count from the copied message is incorrectly being carried over. This has been corrected by composing a new message without recipients, so that the old recipient count is not carried over. (GWU-2753)

  • Front End

    • Athlete Profile: The input fields were incorrectly overlapping the main menu and sub-nave items when a user scrolled down. This has been corrected so that there are no overlapping fields. (GWU-1623)

  • Program

    • Registration Details: When attempting to save changes without completing required fields, a red alert pop-up appears to the user. For the 'Event End” alert, it was incorrectly truncated. This has been corrected so that the “Event End” alert appears in full and overlaps the “Year” field. (GWU-2775)

  • Sales

    • Invoices: When a discount amount whose value equals the cart total was applied at checkout, the invoice would incorrectly show a pending check. Additionally, the “Balance to Date” was incorrect. This has been corrected so that no pending check appears on the invoice and the “Balance to Date” is correct. (GWU-1833)

  • Schedule

    • Add to Schedule: When removing a Program, all teams selected are removed, regardless of association. This has been corrected so that when removing Program, only teams associated with the Program are removed. (GWU-2828)

    • Add to Schedule: When adding a Program after adding teams, all previously selected teams were being removed. This has been corrected so that both the Program and previously added teams remain on the schedule. (GWU-2766)

    • Bulk Edit: When games are scheduled via the Scheduler, they are not assigned a time zone. This results in the system assigning the games to the individual brand’s default time zone. This has been corrected so that the program’s default time zone is now assigned to all events created via the Scheduler for that program. (GWU-2862)

  • Travel

    • Exporting: The Export was not pulling the data properly. This has been corrected so the data now pulls into the Export properly. (GWU-1432)

JUNE 8, 2023

COMMIT #: 88b6968

UPDATES

  • General

    • Void Payment: A response was provided to the user on both the Events App and Web applications if an invoice was created incorrectly. However, only the Web application would also void the payment. This has been updated so now when an invoice is created incorrectly it will be voided on the Events App the same as on the Web application. (GWU-2811)

  • Program

    • Athlete Check-In: Several updates have been made to search functionality on this page. The “Program Search Field” now accepts a max of 5 programs, instead of the previous 10. Additionally, the “Divisions Search Field” now accepts a max of 5 divisions, as well. Lastly, a user must click “Filter” to initiate the search. Search for non-existent data will return no results. (GWU-2466)

    • Registration Details: The time an athlete joined the waitlist has been added alongside the date. This can be viewed in the “Waitlisted” column within each program. (GWU-2515)

  • Team

    • Team Management: A pop-up “Confirmation” message has been added when a user clicks “Send Waiver Links to Selected Rosters.” Previously, a user clicking this button would automatically send the waiver links. (GWU-2343)

BUGS

  • Front End

    • Teams: When attempting to change a team name, clicking “Save” would result in the team logo being cleared and user getting stuck on the page. This has been corrected so that once a user changes a team name and clicks “Save” the action will complete successfully. (GWU-2777)

  • General

    • Exporting: The “Export to Excel” options was incorrectly missing from multiple pages with the Communication, Sales and Team sections. This has been corrected so the “Export to Excel” option now appears on these pages. (GWU-2665)

  • Sales

    • Invoices: When two or more distinct Teams or Athletes with the same name (for Athletes, first and last name) register in the same transaction, the “Registrant Column” value is incorrect. This has been updated so that the “Registrant Column” calculates correctly based on number of Teams or Athletes, regardless of name. (GWU-2363)

    • Payment Plans: When a user selects a program and enrolls in a payment plan with installment fees, begins checkout, but then navigates away from and back to their cart, duplicate scheduled payments incorrectly appear on the invoice. This has been corrected so that scheduled payments only appear once on the invoice if a user opts to enroll in a payment plan. (GWU-2708)

JUNE 7, 2023

COMMIT #: ccd1170

UPDATES

  • Communications

    • Create Message: Updated behavior of “Subtract Programs” and “Subtract Divisions” for more precise recipient list filtering. (GWU-2827)

  • Program

    • Public Pages: When a user was editing Public Pages, a the dropdown menu for each layout was overlapping the page’s header/edit tool bar when scrolling down. This has been updated so the dropdown menu no longer overlaps the page’s header/edit tool bar when scrolling down. (GWU-2740)

  • Sales

    • A/R Report: “Name” is now clickable and displays account information in a pop-out. “Phone/Note” now displays all unique parent/guardian phone numbers associated with an account. “Email” displays all unique email addresses associated with an account. Each phone number and email address is separated by a comma. Additionally, clicking “Send” will send an email to every email on that list. (GWU-2584)

    • Invoices: In “Advanced Filters” the verbiage has been updated from “Orders” to “Invoices.” Additionally, the option to filter “500 Invoices” has been added. (GWU-2026)

BUGS

JUNE 6, 2023

COMMIT #: 9597ad0 & e0f0037

UPDATES

  • General

    • Filters: Updated the filtering logic in sortable tables for columns containing numbers. (GWU-2411)

  • Program

    • Registration Details: When a user selects Edit Program > Design they are now able to set a “Program Color.” This is same functionality as the “Brand Color” option found via Site Settings > Design. (GWU-2412).

  • Sales

    • Invoices: Previously, a user could only search for “Last Name” or “Order Number” in the main search field. A “Line Item” search was only available in “Advanced Filters.” Now, the “Line Item” search is available in the main search field. (GWU-2614)

    • Invoices: An error message was previously displayed for each line item on the invoice. This has been updated so that now only one banner appear for the entire invoice. (GWU-2514)

BUGS

  • Location

    • Field Timeline: When filters are active, only filtered teams that appear on the timeline appear in the “Home” and “Away” dropdowns. This has been corrected so that all teams in the division appear in the dropdowns, regardless of the active filters. (GWU-2703)

  • Sales

    • Invoices: When users attempted to filter by “After Date” in “Advanced Filters” they incorrectly received invoices before the specified date. This has been corrected so that only invoices created after the “After Date” populate. (GWU-2719)

    • Invoices: Users were unable to apply an “External Credit Card” to some invoices. This has been corrected so an “External Credit Card” can be applied to these invoices. (GWU-2723)

    • Lodging Sales: When logged in as an Admin on the “Block Expiration” page, room block expirations were not being saved when clicking “Save.” This has been corrected so that an Admin can click “Save” and release room block expirations back into the public inventory. (GWU-2062)

  • Staff Schedule

    • Validate/Edit: For users with approval privileges, attempts to validate certain employee hours were resulting in an error message. This has been corrected so that users with approval privileges can complete validation of employee hours. (GWU-2812)

JUNE 2, 2023

COMMIT #: ffc37cb

BUGS

  • Program

    • Registration Details: In the “Registration Totals” section, the following columns were not populating data - “Projected Cash”, “Due” and “Rostered.” These columns were populating in the “Program” section, but not at a roll-up level. This has been corrected so that all of these columns are now populating data at the roll-up level in the “Registration Totals” section. (GWU-2107)

  • Sales

    • Lodging Sales: When logged in as an Admin on the “Block Expiration” page, blocks with rooms remaining appear, but blocks with rooms filled do NOT appear. This has been corrected so that all blocks are shown on the “Block Expiration” page. (GWU-2063)

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