APRIL 26, 2023
COMMIT #: 544fa15 & a2b7f4a
UPDATES
Front End
Teams: The process for Coaches/Team Managers to change their team names after registering for an event was not clear. The process has been updated to include a pencil icon with the text “Team Info” when Coaches/Team Managers click the “Teams” tab when logged in on the front end. (GWU-2479)
Sales
Line Items By Date: Columns titled “GL Income Amount” and “3 Character Brand Code” were added for the Finance Team. (GWU-2598)
Transaction List: Columns titled “Purchasing Brand”, “Purchasing Sub-Brand”, “Purchasing Short Name” and “Purchasing Sport” were added for the Finance Team. (GWU-2599)
BUGS
Communications
Mass Messaging: When attempting to send a message across multiple brands, a user was unable to select programs from additional brands after making their initial program selection. This has been corrected to permit a user to filter by multiple programs across brands. (GWU-2602)
Front End
Prepayment: Users were unable to complete the prepayment process via the “Orders & Payments” tab. This has been corrected so that users are now able to make a prepayment via the “Orders & Payments” tab. (GWU-2620)
Program
Registration Details: Users were incorrectly permitted to checkout with program add-ons that had reached full capacity/had sold out. This has been corrected so that a program add-on that has reached full capacity/has sold out will display a message noting this to the user and will not allow them to checkout. (GWU-2600)
Sales
Invoices: Installment fees were incorrectly being counted as registrants (ex: only 3 athletes registered for a program, but the “Registrant” column showed 6 athletes because the 3 installment fees were being counted). This has been corrected so that only athletes are counted as registrants and the correct number is shown in the “Registrant” column. (GWU-2495)
Invoices: Check related fees were incorrectly causing a small section of invoices to show an “Amount Due Balance” even though each line item displayed a balance of $0. This has been corrected so that this small section of invoices is now reflecting $0 on “Amount Due Balance” and A/R Reporting is also now reflecting the correction. (GWU-2617)
Invoices: When using “Advanced Filters” the “Line Item” search was returning a time out error message. This has been corrected so that the “Line Item” search no longer returns a time out error for the user. (GWU-2632)
APRIL 21, 2023
COMMIT #: f5ca8de & 8323c61
UPDATES
Communication
Create Message: There is a 300 character limit for the “Subject” line when a user composes a message. Previously, if a user went over the 300 character limit, they would be taken to an error page. This has been updated to instead display a message alerting the user that the “Subject” line contains too many characters and the user is no longer redirected to an error page. (GWU-2531)
Program
Registration Details: The “Paid” column header has been updated to read “Paid - Cash.” The tooltip has also been updated to read “Total cash paid (excludes credits and adjustments).” (GWU-2465)
Sales
Discount Codes: If a limit was set for applying discount codes and the limit was hit, the discount code wouldn’t apply and warning message would show to the user on the generated invoice. This has been updated so that a warning message will appear on the generated invoice. (GWU-2538)
Invoices: The “Paid” column header has been updated to read “Paid - Total.” The tooltip has also been updated to read “Total paid on an invoice including credits and adjustments.” (GWU-2465)
Invoices: After a payment or adjustment was made on an invoice, an invoice/order email was automatically sent to the family. This has been updated with a checkbox that reads “Send Receipt Email.” The checkbox will be selected as a default, so if an email is not desired, the user will need to de-select the checkbox prior to clicking “Save Payment” or an invoice/order email will be sent to the family per the old behavior. (GWU-1946)
BUGS
Program
Bulk Registration: When a program has one or more program-level single selection questions, the “Multiline Edit” button was not displaying as expected when following the path of Program > Bulk Registration > Select Teams > Form Questions and Adjustments. This has been corrected so that the “Multiline Edit” button is now displayed in the Form Questions and Adjustments section when one or more program-level single selection questions are present. (GWU-2408)
Registration Details: Athlete positions for all sports were included on the “Details” tab export. This has been corrected so that only the positions for the sport assigned to that specific brand will display on the “Details” tab export. (GWU-2554)
Registration Details: When trying to view the “Program Summary” page, users were receiving an error message when attempting to click “Show Selected Divisions.” This has been corrected so that users can return results when clicking “Show Selected Divisions.” (GWU-2606)
Sales
Invoices: When searching for a last name with spaces (ex: Del Toro) the search was only looking for characters after the space (ex: Toro). This has been corrected so that the full last name is now looked for by the search logic. (GWU-2525)
APRIL 17, 2023
COMMIT #: bc04298
FEATURES
Check Fees: The “Pay by Check” option will now carry both a Transaction Fee and a Handling Fee. Both of these fees will show on an invoice as “Projected Fees” and will be visible internally to operators and externally to customers. “Projected Fees” will not show on the AR Report page. (GWU-2429)
Projected Fees: These fees include ACH Transaction Fee, Credit Card Transaction Fee, Check Transaction Fee and Check Handling Fee. Transaction fees will be assessed on a per installment basis and will apply to any invoice creation. (GWU-2432)
UPDATES
Communication
Club App: The character limit has been updated so that a user can not enter more than 290 characters on the chat subject line. (GWU-2583)
Create Message: Users are unable to edit the color scheme when creating a message template. This has been updated to allow some color options for a user when creating a message. (GWU-2356)
Sales
Invoices: ACH stop payments are considered permanent failures by the processor, so additional attempts to charge the ACH will result in continued failures. A note reading “Updated Payment Information Needed” has now been added to invoices to show that a notice was sent to the user to update their payment information. (GWU-2512)
User
User Roles: “Associated Program” was required for users with the “Marketing Communications Admin” user role when composing a message. This has been updated so that both the “Admin” and “Marketing Communications Admin” user roles allow the “Associated Program” field to be bypassed when composing a message. (GWU-2427)
BUGS
Program
Registration Details: Operators were able to incorrectly add a “Year” that was not between 2000 and 2099 (ex: 202). The allowable year range limits have been corrected so that a “Year” between 200 and 2099 must be entered. (GWU-2136)
APRIL 7, 2023
COMMIT #: c8ae1d4
UPDATES
...