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Yes, for W9 payees but no for W8 payees. Only individuals who have set up a business entity can be paid in Vensure for work they performed as an individual. For example, an assignor or athletic training group that is going to submit an invoice and then pay the referees/atc’s would need to follow the payment request process and be paid through accounts payable and not Vensure. If you have any questions, please reach out to your Regional Admin.
How do I know if a business entity should be paid in Vensure or through accounts payable?
Business entity’s where an individual worked for 3STEP will be paid in Vensure. EXAMPLE: A content capture person has an LLC for their business and they performed the work.
If a business entity provided people to perform work for 3STEP, that would be paid through accounts payable. EXAMPLE: A referee assignor hires referees to work an event and the referee assignor pays the referees directly. 3STEP pays the referee assignor a lump sum for their assigning fee as well as for all the referees that worked.
How can I resend a required form to a payee?
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We recommend reaching out directly to the payee to remind them of the requirements. Below are the specific links for the Players Health compliance items:
Requirement Types | Link |
Background Check, Concussion and Abuse Prevention Training | https://landing.playershealth.com/threestep/ |
Concussion & Abuse Prevention Training | https://landing.playershealth.com/three-step-sports-trainings-only/ |
Background Check Only | https://landing.playershealth.com/three-step-sports-bgc-only/ |
Abuse Prevention Training Only | https://landing.playershealth.com/three-step-sports-apt-only/ |
Concussion Training Only | https://landing.playershealth.com/three-step-sports-conc-only/ |
How are late payments processed if a payee is not ready to pay on the pay date (Friday) for the pay period they worked?
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Ex: If you have a league that runs every week for a month, you may create a work roster for each week of work that will be paid each Friday.
If a Payee works for multiple brands, do they have to complete forms more than once?
Depends on the form:
Tax Forms (W9/W8): only needs to be completed once unless any of the Payee’s personal information has changed.
Short Form ICA: this is completed once per year and is applicable for all brands
Long Form ICA: these are completed on a program to program basis due to payments being schedule in installments.
Can time entry be done if compliance items are not completed?
Yes - time entry can be done if compliance items are not completed. However, no payment will be be processed until all compliance items are completed.
Can a brand operator make changes to time entry?
A brand operator can make changes to time entry until it has been approved by Operations Admin. Once time entry is approved by Operations Admin, only Operations Admin can make changes to time entry.