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Independent Contractor Agreement Information

Independent Contractor Agreement Information

Owned by Shannon O'Neil
Last updated: Mar 06, 2025 by Dana Johnson
3 min read

  1. Terms & Conditions (T&C)

    1. Only signed by Payee - all payees required to sign

    2. Valid for one year across all Brands and Programs for any role

  2. Non-Pay Schedule ICA

    1. Only signed by Payee

    2. Valid for one year across all Brands and Programs for same role

  3. Pay Schedule ICA

    1. Signed by Payee and Brand Director

    2. Valid for a single Program

  4. Ironclad Pay Schedule ICA

    1. Signed by Payee and Brand Director in Ironclad and then uploaded to Vensure by Operations (Regional) Admin.

Role

Pay Schedule

No Pay Schedule

Assistant Coach

Coach/Event Director ICA

Coach/Event Director ICA

Athletic Trainer

N/A

Athletic Trainer

Brand Marketing Consultant

Marketing Consultant ICA

Marketing Consultant ICA

Business Development Consultant

Business Development Consultant ICA

Business Development Consultant ICA

College Coach

N/A

T&C only

Combine Testing Staff

N/A

T&C only

Content Capture/Event Freelancer

N/A

T&C only

Event Site Director

N/A

Coach/Event Director ICA

Event/XPR Staff

N/A

T&C only

Film Staff

N/A

T&C only

Head Coach

Coach/Event Director ICA

Coach/Event Director ICA

Instructor

N/A

Coach/Event Director ICA

Operations Consultant

Operations Consultant ICA

Operations Consultant ICA

Referee-Official-Umpire

N/A

T&C only

Shuttle Driver

N/A

T&C only

Pay Schedule ICA Reminders

  • Must complete the pay schedule before the contract is ready to be signed.

    • You can edit the pay schedule by adjusting the dollar amount for each month.  For example, if your club season is 6 months and you only want to pay your coaches twice, put a zero in the months you do not want them to receive payment and then re-calculate the amount owed in those two months.  It will not let you save and proceed until the amount in the installments equal the total amount.

    • Only monthly payments are available for long form ICA’s.

      • Payment is issued the first Friday of the month unless the Friday falls on the 1st or 2nd and then it is pushed to the second Friday of the month.

  • Brand Director must sign the pay schedule ICA before it is sent to the payee for signature

    • Long Form ICA’s over $25K need to be signed by the Regional Head Coach

  • No notification is sent to the Brand Director (or Regional Head coach if over $25K) when an ICA is ready for signature, so you need to send an email to notify them.  Include the following:

    • Name of Program

    • Name of Work Roster

    • Payee(s) that have pay schedule ICA’s ready to be signed (if it's the whole roster, you do not need to list out all names, just state that it's the full roster in the email)

  • The payee will receive an email notification that there is a new contract to sign after the Brand Director signs it.

    • Payee needs to login to their Vensure account and go to My Forms to sign

Non-Pay ICA Reminders

  • Generated when a payee is added to the work roster for the first time in a role that requires it, NOT during onboarding/registration.

  • Payee receives an email each time they are added to a new work roster. 

  • Payee needs to login to Vensure account and go to My Forms to sign.

  • Once signed, it is valid for one year from the signature date across all brands and programs for same role

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