Understanding auto‑generated scheduled payments

As of January 19, 2026, PlayerFirst will automatically create scheduled payments for any invoices that are 0 to 300 days old and don’t have a scheduled payment.

How automatic scheduled payments work:

When payments are created

• Every qualifying invoice will get at least one scheduled payment.

• If an invoice already has any scheduled payment (even if it’s partial), no new ones are added.

How due dates are determined

• Each scheduled payment’s due date is based on the “Invoice Due Days Before Event” setting.

• This setting defaults to a minimum of 14 days before the event start date, for all brands.

• If a division has its own start date, that date is used instead of the program’s start date.

• Products or items not tied to a roster/team always use the invoice due date instead of an event date.

How many payments are created

• One scheduled payment is created for each unique event start date on the invoice.

• Programs/divisions with the same start date are grouped into one scheduled payment.

What the payment amounts include

• Each scheduled payment amount equals the total cost of all line items sharing that event start date.

• Platform fees tied to those line items are included.

Examples

• Scenario 1: Invoice already has a scheduled payment → No new payment added.

• Scenario 2: One program, no scheduled payments → One payment created based on the program’s start date.

• Scenario 3: Three divisions with different start dates → Three payments created, one for each date.