How to Create Lodging Inventory

Owned by Jarrett Widman
Last updated: Jul 01, 2024 by Ally Greene
2 min read

For use when selling hotel room reservations as a travel agency.

  1. Sign in to a PlayerFirst website.
  2. On the left navigation, click Sales > Lodging.
  3. Click Plus Icon to create a new item. In the future, you will select existing items from this page.
  4. Input the required information.
  5. Category: Select Lodging.
  6. After creating the item, scroll down to the Additional Attributes section and select the lodging type.
  7. You will see a number of new options show up. It is recommended that you complete all of them as leaving fields blank may result in unwanted behaviors later. Required fields should be highlighted, you must complete these fields.
  8. Within the Inventory section of Lodging select the Add Inventory button and fill in at least the Date and Inventory fields. The Access Code and Notes fields are optional. The Notes field is only visible to administrators.


Changes and Reporting

You may adjust inventory at any time, however, you will never be allowed to reduce the inventory to below the number sold. Clients will be able to book online any available inventory until the Reservations Due time. The Check-In and Check-Out fields are used as default selections for the user, but they may book any available inventory for the room regardless of those dates.

When the commission is calculated, the rebate amount is subtracted from the cost before it is multiplied by the commission percent.

Clients will not be able to find or book rooms for items that do not have a place selected. Because the choice of places is from the Google Places API, it is remotely possible that a location will be so new, or obscure, that it does not appear, but this should be extremely rare.



Client Inventory

Inventory is enforced for clients adding lodging to their cart on the main page of the cart. Thus, though it is possible for a single or multiple clients to add more lodging than is available to their cart, unless they are making payments at almost the exact same time, the latter client should see a note explaining that applicable lodging was removed from their cart due to lack of inventory on the main page of the cart.


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