February 27, 2025
COMMIT #: 6b9950b
Bugs
Settings
Athlete Profile (GWU-5740)
Previously: If School was set as a required field in a brand’s Site Settings, there was no “*” indicating it was a required field during registration.
Update: If School is set as a required field in a brand’s Site Settings, a “*” will indicate it is a required field during registration.
Front End
CK Editor (GWU-5538)
Previously: When editing font style and font size for text within pre-built layouts, the font size and style edits would save, however once you left edit mode, the updates wouldn’t render.
Update: When editing font style and font size for text within pre-built layouts, the font size and style edits will save and render correctly after leaving edit mode.
Team
Team Management (GWU-4538)
Previously: When sending a team invite email from the Team Management page, admin could not select an alternate email template to use.
Update: When sending a team invite email from the Team Management page, admin can select an alternate email template to use.
Updates
Front End
Roster (GWU-5708)
Update: Applied logic to the customer-facing roster page to show a green check mark if the athlete purchased the required product on a different account.
Invoices & Payments (GWU-5271)
Updates:
When a customer is viewing an invoice’s details, a View Answers button will display when there are editable questions related to a registration.
When editing a program, Answers Editable, Answers Editable Start Date, and Answers Editable End Date fields were added. These will show when adding custom questions for program registration.
Communication
Messaging Templates (GWU-5681)
Update: On the Message Templates table, a Favorite column was added. When a Favorite is enabled, the template will be moved to the top of the list.
Favorited templates are per brand, not per user.
February 26, 2025
COMMIT #: ca1796c
Updates
PF Pay
Gateway Limit (GWU-5677)
Previously: In some instances if multiple manual payments are made in PF Pay, a gateway limit could be triggered.
Update: The gateway limit for manual payments made in PF Pay has been removed.
Receipts (GWU-5586)
Update: System workflows for when users requests a receipt on PF Pay have updated to the following…
If the number/email entered is not found, a new user profile is created.
If the number/email entered is found, assign the profile and the invoice owner to the existing user.
Sales
Account Credits (GWU-5053)
Previously: Account credits could only be used by a user within the brand that assigned the credit.
Update: Account credits and prepayments can be used across any 3STEP brands.
Site Settings
Service Fees (GWU-4967)
Updates:
Under Site Settings and Global Settings, Fees has been broken out in to Payment Fees, Installment Fees, and Service Fee menu options.
On the Service Fee page, allow brands to automatically include service fees as part of the total product cost.
If service fees are rolled up, the display of service fees to the customer would be hidden and the product price would change accordingly.
If service fees are rolled up, the line item is removed from the customer view of the invoice.
COMMIT #: 1c9ac3b
Bugs
Program
Registration Details (GWU-5725)
Update: Improved speed and performance on the Program Summary page.
February 25, 2025
COMMIT #: 937b4b6
Updates
Communication
Messaging History (GWU-5720)
Update: On the Messaging Totals page, a Open Totals column was added.
Front End
Bulk Registration (GWU-5327)
Update: Improved the logic that determines when the Register Multiple Teams button displays on the front end to the following…
The program must have divisions that are set for registration by team.
At least one of the Registration by Team divisions must be set to “Require division access code” or “Appear in lists on public site”.
Do not show the button if all of the divisions that are set to registration by team representative are marked as Sold Out.
Do not show the button if the program’s Close Registration date is in the past.
Do not show the button if the program is set to Register to limit then mark as Sold Out, and the limit has been reached.
Access App
Checkout (GWU-5264)
Updates:
Removed the ability for customers to pay using an ACH on the Access App.
Customers now just need to add a Billing Zip Code when checking out.
Sales
Shop (GWU-4990)
Update: Added a Product Category filter to the Advanced Filters on the Shop page.
Allow users to add multiple Product Categories when filtering.
Global Settings
Global Settings (GWU-3527)
Update: Added a Coach Code of Conduct field to the Waivers tab of the Global Settings page.
If enabled, the Coach Code of Conduct and the Community Code of Conduct will automatically be sent to a coach when they are added to a roster, in compliance with Site Settings.
February 21, 2025
COMMIT #: 5598c86
Updates
Team
Team Management (GWU-4356)
Updates:
Allow for Program Admin to upload/edit a roster from the Team Management page on a coach/manager’s behalf.
How to Upload a Roster for a Team Manager as an Admin
On the Team Reporting page, the Check-In button was moved into the Actions column.
COMMIT #: 7c4dc0f
Updates
Program
Registration Details (GWU-4625)
Update: On the Program Summary page, a link that says Message This Program on the Links tile was added.
When clicked, a modal will show allowing users to select a message type and the recipient group.
Schedule
Leagues & Tournaments (GWU-1776)
Updates: Columns where Time was listed was broken out into two columns, Start Time and End Time. This change applies to the following sub-pages of Downloads & Reports…
Schedules by Team
Web Schedules/Standings
Coaching Schedule
Master by Date/Location
Tournamet Book > Tournament Book Export
Leagues & Tournaments (GWU-4579)
On the Downloads & Reports page, a Game Title column was added to the Schedules by Date/Location table.
February 20, 2025
COMMIT #: c32e251
Updates
Sales
Insurance Reporting (GWU-5697)
Update: On the Insurance Reporting page, an Opt-Ins tile was added.
The tile displays…
The percent of opt-ins out of how many were offered
# Opt-ins/# Offered
COMMIT #: 916b702
Updates
Backend
Analytics (GWU-5699, GWU-5695)
Updates: Changes and additions of tracking information for web footers, email footers, and the Access App.
Sales
Shop (GWU-5575)
Updates:
The following changes were made to the Shop table…
Added a Sold on Web column (Total of number of products sold on web)
Added a Paid on Web column ($ Amount paid on Web)
Added a Paid on Access column ($ Amount paid on Access)
Added a Paid on PF Pay column ($ Amount paid on PF Pay)
Changed Paid to Total Paid
Changed Sales to Total Sales
Changed Billed to Total Invoiced
Changed Markdowns to Concessions
On the Item Details page, Combined Markdown was changed to Concessions.
Program
Registration Details (GWU-5574)
Updates: The following changes were made on the Edit Program page…
A Budget tab was added between the Reporting and Waivers tab.
Program Budgets/Targets fields were moved to the Budget tab.
A Housing section was added to the Budget tab, along with the following fields…
Stay to Play?
Expected Stay to Play Teams
Number of Estimated Rooms Per Peak Night
Previous Pickup History (Total Room Nights)
Estimated Staff/Official Rooms/Night
VIP Team Early Access?
General Housing Open Date
COMMIT #: 51ef445
Bugs
Front End
Roster Upload (GWU-5421)
Previously: When uploading a roster, if one of the rows had a space in the email address, the roster threw an error and did not save.
Update: When uploading a roster, if one of the rows has a space in the email address, the roster cannot be saved by the user.
The following message will show: To save you must complete required player details.
Updates
Communication
Sponsors (GWU-5648)
Update: Added the ability to upload web video banners for sponsors.
February 18, 2025
COMMIT #: fde1d83
Updates
Site Settings
Fees (GWU-5572)
Update: A Cash Handling Fee was added that will apply to users who purchase items with cash on PF Pay.
The Handling Fee can be configured by brand.
Program
Registration Totals (GWU-5655)
Previously: On the Registration Totals page, Admin could only see programs for the brand they were currently on.
Update: On the Registration Totals page, Admin can see programs for all brands that they have Admin roles for.
Communication
Message History (GWU-5649)
Update: A Re-Send Message button was added to the Messaging History table for Root Admin.
February 17, 2025
COMMIT #: ada1fe7
Bugs
Front End
Invoices (GWU-5674)
Previously: When going through the registration workflow and checking out, a user would see a QR Code Link for the program registration, which would bring them to an error page.
Update: When going through the registration workflow and checking out, the QR Code Link users previously saw, was replaced with the program logo.
Log In (GWU-5416)
Previously: In some instances after completing multi-factor authentication, the multi-factor authentication code screen would be presented a second time.
Update: Multi-factor authentication will only be presented to users once during the login process.
Updates
Global Settings
Insurance (GWU-5673)
Update: The Can Purchase Until value for Activity Type has been updated to be 14 days from 15 days, and the event start time is no longer considered when offering insurance.
Ex: If an event starts on March 3rd, the last allowed day to purchase insurance is February 17th at 11:59pm.
February 14, 2025
COMMIT #: eb418e1
Updates
User
Access Codes (GWU-5665)
Previously: Access Code login tokens were expiring after 7 days.
Update: Access Code login tokens will expire after 1 year.
February 12, 2025
COMMIT #: 7589e62
Updates
Global Settings
Orders (GWU-5605)
Update: A WorldPay Daily Limit to Disable ACH field was added, and was set to $1,900,000.
If the limit is met…
Processing ACH payment plans will be deferred.
ACH as an option for new orders will say “Temporarily Unavailable”.
Sales
Shop (GWU-4453)
Updates: The following updates were made for Pass Entry…
On the Edit Categories page…
A Is Pass Product field was added. If enabled, the customer will be sent a pass when purchasing a product within the shop category.
On the Site Settings > Orders page…
A field was added that allow brands to choose if passes are sent as a Web Link or as an Image (Default).
A Include Pass Activation Timer field was added.
If enabled, a Timer Length in Minutes and Only Show Timer (Hide QR Code) fields show.
A Also Send Pass as SMS field was added.
The customer must have a phone number on file to send.
February 11, 2025
COMMIT #: 97da437
Bugs
Communication
Create Message (GWU-5581)
Previously: The DIVISION_NAME email token would only display a value if the user’s profile was on a team.
Update: The DIVISION_NAME email token displays a value if the user’s profile is on a team within a division, or if the user’s profile is in a division and not on a team.
Updates
Sales
Invoices (GWU-4727)
Previously: Within the Reporting tab when editing a program, the Invoice Due Days Before Event field was defaulted to 7 days.
Update: Within the Reporting tab when editing a program, the Invoice Due Days Before Event field is defaulted to 14 days.
Front End
Checkout (GWU-5642)
Update: If program insurance (USSCI) is added to a user’s cart, the Pay by Check option will not show.
“Program insurance (USSCI) cannot be paid for by check.” language will show in these instances.
February 7, 2025
COMMIT #: 81cdc44
Updates
Backend
USSCI (GWU-5641)
Updates: Added logic to determine which program date is sent to USSCI.
If the start date of the program is in the future, send that date.
If the start date of the program is in the past, send the current date.
Sales
Account Credits (GWU-5632)
Updates: When creating an account credit, an expiration date must be entered.
The date cannot be more than 12 months from the time of creation.
An expiration a year from the creation date was added to all existing account credits.
Team Reporting
Rosters (GWU-5587)
Update: Added functionality to the Purchased: Add-On Product column.
This column will be checked off if the email address associated with the roster spot has purchased the associated product.
This includes any account that is associated with that email address.
Schedule
Leagues & Tournaments (GWU-5518)
Updates: Cleaned up UI on the following Leagues & Tournaments pages…
Schedule > Leagues & Tournaments > Edit Tournament > Create Games > Coach Conflicts
Schedule > Leagues & Tournaments > Edit Tournament > Create Games
Schedule > Leagues & Tournaments > Edit Tournament > Divisions/Flights
Leagues & Tournaments (GWU-4039)
Update: On the Schedule Games tab, the Remove Selected and Remove All buttons were changed to Delete Selected and Delete All.
February 6, 2025
COMMIT #: deccb99
Bugs
Program
USSCI (GWU-5639)
Previously: The program insurance sales dashboard was erroneously showing all sales records not just the ones that were purchased and sent to USSCI.
Update: The program insurance sales dashboard shows only the sales records that were purchased and sent to USSCI.
Registration Details (GWU-5316)
Previously: After a program was approved, the Admin Approval and Operations Approval fields were not displaying.
Update: After a program is approved, the Admin Approval and Operations Approval fields will display correctly.
Updates
Backend
USSCI (GWU-5636)
Update: Added an alert that notifies the dev team if the USCCI API fails to create a policy.
Club App
Messaging (GWU-5226)
Previously: When emailing by program and division in the Club App, the Program Names did not have Program Year attached, making it challenging for club directors to differentiate between teams with the same name.
Update: When emailing by program and division in the Club App, the Program Names includes Program Year.
Program
Registration Details (GWU-5192)
Update: On the Edit Program page, a Track Changes button was added for Root Admin.
When pressed, a history table will display the timestamped records after each change made to the program.
February 5, 2025
COMMIT #: a9cebb6
Bugs
Backend
USSCI (GWU-5633)
Previously: When sending the data to USSCI, they were not receiving the sports fee information if there was a custom price in the confirm roster workflow.
Update: A Custom Price column was added to the insurance sale record to provide USSCI with the correct sports fee information when there is a custom price in the confirm roster workflow.
Updates
Backend
USSCI (GWU-5634)
Update: PlayerFirst now sends the date of birth and gender of the athlete to USSCI when a policy is bound.
Program
Registration Details (GWU-5629)
Previously: On the Edit Multiple Divisions page, the External Registration Cost and Percent Revenue fields were removed, but the labels were not. This caused the row labels to no longer be aligned properly with their corresponding fields.
Update: On the Edit Multiple Divisions page, the row labels are aligned properly with their corresponding fields.
February 3, 2025
COMMIT #: 5057ac4
Bugs
Team
Team Management (GWU-4628)
Previously: When filtering by the program only on the Roster Management tab, any updates to editable fields (Jersey Number, Tryout Number, etc.), would not save.
Update: When filtering by the program only on the Roster Management tab, any updates to editable fields (Jersey Number, Tryout Number, etc.) save.
Updates
Backend
Class Finder (GWU-5568)
Update: Within the Program Finder table on the Class Finder page, the following columns were added…
Ops Approved
Admin Approved
Registration Platform
Last Updated
February 1, 2025
COMMIT #: 2a95cd6
Bugs
Sales
Insurance Reporting (GWU-5615)
Update: Fixed logic that displays the 3STEP Collected amount on the Insurance Reporting page.
Updates
Global Settings
System (GWU-5616)
Update: Added gateway volume to the System Status page.
Insurance (GWU-5614)
Update: Calculations for XRP programs have been updated on the Insurance Options table.
Program
Registration Details (GWU-5450)
Updates: In the Reporting tab when editing a program…
The Max Discount + Scholarship field was changed to a dollar ($) amount, rather than a percentage.
Adding a dollar amount here will override the percentage at the sport, brand, and/or global level.
This field will be editable by users until the program is approved. Once approved, it will only be editable by users with the Financial Admin Edit role.
Removed the Max Prorate Amount field.
Front End
Team Schedule (GWU-5430)
Update: On both the Schedule > Existing Schedule and Front End > Team Schedule pages, a Position column was added to the Attendance modal.