The AES Status page will automatically pull registration data and status from AES to allow invoicing and payment to be created and taken in PlayerFirst
Finding the AES Status Page
Sign in to a PlayerFirst website.
On the left navigation, click Program > AES
AES Status Page Sync
AES data will sync automatically happens every HOUR from the last sync
Example: If a manual refresh is done at 12:52PM, it will automatically refresh again at 1:52PM
This sync will happen at the same time across all AES enabled PlayerFirst sites and programs. This is not unique to each brand’s sites.
Manually Syncing Data
To manually pull data from AES to sync, press the Sync icon
Note: Manually data syncs may lead to split invoices
2. To view data updated using the automatically synced the AES Status will need to be refreshed using the webpage refresh 
to see the changes (new team and status changes)
How to Filter on the AES Status Page
Select Brand: To filter for specific brands.
All Brands: Enable to show results for all brands.
Enter Program: To filter for a specific program.
Enter Program Start / Program End: To filter through specific dates.
Select the AES Statu(s) you would like to display.
Accepted: Display teams that have been accepted.
Pending: Display teams that are pending.
Dropped: Display teams that have dropped.
Waitlist: Display teams that have been waitlisted.
Check Invoice Adjustment: Enable to show only records that may require manual adjusting such as dropped teams or division changes.
Check Invoice Status: Enable to show only records that do not have an invoice created yet.
Check Show All Changes: Enable to show the entire change log.
If disabled, only the most recent status will show for each team.
Click Filter.
Creating Invoices from the AES Status Page
Auto-create & email invoices after AES registration (auto sync is not used)
The auto invoice creation/email is a queue. Invoices will be automatically created and grouped by club email.
Manually Create Invoices
Note: Invoices that have been synced but not yet invoiced will have a check box until they the invoice is created by the system
Click the check boxes for each team registration you would like to invoice
Select the
icon and follow the promptView the invoice column for the invoice number created
Status Changes
Registration Status | Invoice Status | Brand Action |
|---|---|---|
Accepted to Dropped | Unpaid | Concession |
Accepted to Dropped | Paid | Refund & Concession |
Waitlist to Accepted | Paid or Unpaid | NONE |