Adding Payees to Work Roster

Note: Formerly known as a Pay Board, the Work Roster is where you add Payees to pay them for work completed.

There are three options to add Payees to a work roster.

1. Bulk Upload

2. Search & Add Payees

3. Manual Entry
   

OPTION 1 - Bulk Upload

1. Go in to the work roster you want to add payees to.

2. Click orange Bulk Upload button in upper righthand corner.

   1. If needed, click orange Download Sample File button.

3. Upload Your Files by drag & drop or by uploading. Save & Continue.
   

OPTION 2 - Search & Add Payees

1. Go in to the work roster you want to add payees to.

2. Click blue Search & Add Payees button in upper righthand corner to take you to the Payees database.

3. In the Payee search box, search for the payee(s) you want to add to the work roster.

4. Check the box next to the payee(s) and click + Add to Work Roster button.

5. Confirm you want to add selected payee(s) by clicking on Yes.

6. Complete any missing information that is required on the work roster.

7. Click on the Save button on the bottom right of the page.
   

OPTION 3 - Manual Entry

1. Go in to the work roster you want to add payees to.

2. Click + Add Row in the bottom left corner of the work roster.

3. Complete the information in all required fields.

   1. If the payee already exists in the payee database, validation will occur with the email address.

4. Click on the Save button on the bottom right of the page.
   

IMPORTANT NOTES ABOUT WORK ROSTER COLUMNS:

• Role select the Role the Payee is assigned to for the Work Roster, i.e. Head Coach, College Coach, Event Staff, etc.

  • Roles also exist for expense payment. Per day max rate set for each expense role.

    • Airfare - $250

    • Lodging - $150

    • Auto - $30 (car rental, gas, mileage, Uber)

    • Meals - $50

    • Misc - $0 (governing body memberships/BGC’s/etc - will require approval)

• Pay Agreement will automatically default to the pay agreement entered when the work roster was created.

  • Long Form ICA

    1. Typically used for seasonal contract coaches that are paid hourly or by team.

  • Short Form ICA

    1. Typically used for all roles except seasonal contract coaches.

• Location will only show location(s) associated with the program in PlayerFirst.

• Rate Type will only show rate types that are valid for the selected role.

• Pay Rates highlighted in yellow exceed the max rate and will require Operations (Regional) Admin approval before payment can be processed.

• Forms will show if all required forms has been completed.

  • Red: has not started to complete any of the required forms

  • Yellow: has started but not completed all the required forms

  • Green: has completed all required forms

• Compliance will show if payee has completed/passed compliance requirements (i.e. background check, concussion and abuse prevention training)

  • Orange: has not started to complete any of the compliance requirements

  • Yellow: has started but not completed all compliance requirements

  • Green: has completed and pass all compliance requirements

  • N/A: no compliance requirements for assigned role

  • Entire payee row highlighted in red: Payee is not eligible to work - if you have questions regarding these scenarios, please reach out to your Regional Admin.