Long Form ICA Work Flow

There are two types of long form ICA’s:

1. Per Team

2. Hourly

To create a Work Roster and add Payees, follow the steps for Work Roster Creation and Adding Payees to Work Roster.

Per Team Long Form ICA Work Flow

1. When adding a Payee to the Work Roster, select Per Team as the Rate Type.

2. Once the Payee has been added to the Work Roster, the relevant forms will populate under the Forms column.

   1. Long Form ICA - status will be Yet To Start

      1. Payee cannot sign until the Pay Schedule has been defined.

         

   2. W9

      1. Status will be Yet To Start if this is the first time a Payee is being added to a Work Roster.

         

      2. Status will be Completed if this the Payee has previously completed it on another Work Roster.

         

3. Click on the blue Calendar icon to define the Pay Schedule on the Long Form ICA

   

4. Pay Schedule

   1. Enter required fields

      1. Contract Start Date

      2. Contract End Date

      3. No of Teams

      4. Pay Rate

   2. Total Amount and Installment Frequency are not editable.

      1. Per Team payees are only paid monthly on the first Friday, unless the first Friday is the 1st or 2nd of the month and then payment will be processed on the 2nd Friday of the month.

   3. Add the number of installments the Payee will receive. The amount of each installment is automatically calculated based on the Total Amount.

   4. Click on the Save & Proceed button when finished.

      

5. Once the installment process is done, the Brand Director will go back into the Forms section for each Payee and select the Long Form ICA to sign.