Note: Formerly known as a Pay Board, the Work Roster is where you add Payees to pay them for work completed.
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IMPORTANT NOTES ABOUT WORK ROSTER COLUMNS:
Status column definitions
Yet to Start - Payee has not completed any required forms and compliance items.
Not Ready for Payroll - Payee has started but not completed required forms and compliance items.
Approval Pending - Pay rate exceeds set max rate and requires Operations Admin approval.
Ready for Payroll - Payee has completed all required forms and compliance items and can be paid.
Email Address validates Payee first and last name.
If a Payee is not in the Staff Database, it will trigger an automatic email that they have been added to a Work Rosters for XYZ Program and prompt them to complete their onboarding.
If a Payee is in the Staff Database but the First Name and/or Last Name does not match the email address that is entered, the First Name and/or Last Name will automatically be updated with the correct information from the Staff Database based on what is associated with that email address.
Role select the Role the Payee is assigned to for the Work Roster, i.e. Head Coach, College Coach, Event Staff, etc.
Roles also exist for expense payment. Per day max rate set for each expense role.
Airfare - $250
Lodging - $150
Auto - $30 (car rental, gas, mileage, Uber)
Meals - $50
BGC/NGB Membership/Trainings - $0
Pay Agreement will automatically default to the pay agreement entered when the work roster was created.
Long Form ICA
Typically used for seasonal contract coaches that are paid hourly or by team.
Short Form ICA
Typically used for all roles except seasonal contract coaches.
Location will only show location(s) associated with the program in PlayerFirst.
Rate Type will only show rate types that are valid for the selected role.
Pay Rates highlighted in yellow exceed the max rate and will require Operations (Regional) Admin approval before payment can be processed.
Forms will show if all required forms has been completed.
Red: has not started to complete any of the required forms
Yellow: has started but not completed all the required forms
Green: has completed all required forms
Compliance will show if payee has completed/passed compliance requirements (i.e. background check, concussion and abuse prevention training)
Orange: has not started to complete any of the compliance requirements
Yellow: has started but not completed all compliance requirements
Green: has completed and pass all compliance requirements
N/A: no compliance requirements for assigned role
Entire payee row highlighted in red: Payee is not eligible to work - if you have questions regarding these scenarios, please reach out to your Regional Admin.